Senior Officer - Administration

Mymilacron
Department Icon Operations Maintenance & Support
Posted: 3 weeks ago
5-10 years
Ahmedabad, Gujarat, India
Operations Maintenance & Support
work from office
Full Time
Closes 22 Nov 2026
Posted: 3 weeks ago
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Posted over 15 days ago, so the role may have closed. Confirm on the employer's page when you apply, or see similar jobs.

Job Description

  • Position Summary: Senior Officer Administration
  • Managed daily plants administrative operations, workplace facilities, front desk and security management.
  • Work You’ll Do:
  • Security & Material Vigilance: Supervise on-ground security personnel across Units 1–4, lead daily Gemba meetings,
  • monitor CCTV/patrolling, control gate passes, inspect vehicles, and oversee scrap weighment and dispatch.
  • Front Office, Reception & Sales Liaison: Manage reception duties, conference room bookings, welcome boards, and
  • courier dispatch/billing; log incoming customer inquiries and promptly email lead and contact details to Sales
  • Coordinators.
  • Housekeeping & Deep Cleaning: Supervise daily contractor housekeeping manpower across bays/offices, manage
  • central HK chemical/consumable stores, prepare bay cleaning kits with HOM, and lead plant Mega Cleaning Days.
  • Travel, Hospitality & Guest Logistics: Coordinate hotel reservations, corporate cab bookings, guest meals, and adhoc
  • executive pantry purchases with complete invoice processing.
  • Canteen Administration: Monitor daily kitchen hygiene, food quality, and dining standards; draft Canteen Committee
  • MOMs, and submit monthly employee salary deduction statements to HR Payroll.
  • Procurement, PRs & Billing: Raise administrative PRs in ERP/SAP (consumables, tankers, repairs, AMCs) and audit
  • monthly vendor invoices (Housekeeping, Security, Canteen, VIA, EPABX, telecom).
  • Employee Welfare & Uniforms: Secure SCT approvals, manage central stock registers, distribute uniforms/safety
  • shoes, and process employee stitching claims.
  • Telecom & IT Admin: Serve as SPOC for corporate COCP SIM allocations/cancellations, handle EPABX extension
  • issues, and reconcile telephone/lease line expenses.
  • Site Hygiene, Infrastructure & Liaison: Supervise pest control, water/septic tank desilting, and gardening upkeep;
  • coordinate GIDC/VIA/AMC liaison, emergency water tankers, Plant Safety Committee audits, and Eklavya Training
  • Centre bookings and hall setups.
  • Team:
  • Plant Administration & Workplace Facilities Team, collaborating with Front Office, HR Payroll, Purchase/Commercial,
  • Accounts, Sales Coordination, outsourced agencies, and Plant EHS.
  • Basic Qualifications:
  • Bachelor's degree in any discipline (B. Com, BBA, B.Sc., BA, or equivalent) & MSW (Master of Social Works) Preferred.
  • 6 to 8 years of experience in plant administration, workplace facility supervision, or factory security and operations
  • management.
  • Working knowledge of ERP, MS Excel/Word/Power Point, and business email communication.
  • Hands-on familiarity with gate pass control, vendor invoice verification, and inventory management.
  • Preferred Experience:
  • Experience in a multi-unit manufacturing/engineering plant or industrial sector.
  • Strong coordination skills to manage outsourced workforces (security, canteen facilities & housekeeping) alongside front-desk office duties.
  • Knowledge of 5S plant practices, industrial safety norms, CCTV, and Visitor Management Systems (VMS).
  • #LI-VU1

Skills

ExcelSAPPayrollLogisticsProcurementInventory ManagementCommunication

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About Company

Milacron is a global leader in the manufacturing, distribution, and service of highly engineered and customized systems within the plastic technology and processing industry.

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