General Manager

Key Responsibilities:

Responsible for Security, Material, Maintenance, IT, Housekeeping, F & B, Bio-Medical, Front Office

ADMINISTRATIVE RESPONSIBLITIES

To ensure that AMC charges are paid well in time.

1. To investigate all matters related to equipment.
2. To ensure the safety of equipment and materials.
3. To submit monthly reports of departments under control to the director with suggestions / recommendations if any. 
4. To get renewal of different licenses like Pharmacy, Narcotics, spirit etc.
5. Develop; direct short term and long-range planning and budget development to support strategic business goals.
6. Direct company operation to meet budget and other financial goals.
7. Successful execution of business strategies for organisation’s products and services.
8. Direct and participate in acquisition and growth activities to support overall business objective and plans.

INVENTORY CONTROL

To carry out periodical check of Drug inventory for the Pharmacy Store, the shop, ICU & Wards and to submit the report to the management.

TRAINING AND IN SERVICE EDUCATION

1. To give trainings on periodical basis and educate and motivate all staffs to follow the instructions religiously and to maintain cordial working conditions.
2. Allocate required resources.

EVALUATION

1. To evaluate and assess performance, professional competence and competency gap (s), implementation of NABH Standards and related documents.
2. Create and implement robust health information systems for monitoring and evaluation, including a system for continuous performance measurement based upon clinical indicators.

PURCHASE

1. To evaluate systems for prompt, efficient and economical purchases: -

to make systems for receiving indents from all departments of the hospital on daily, weekly,                                                   monthly, quarterly and annual basis depending upon their requirements.

2. To screen all the indents with reference to daily / weekly / monthly / quarterly / and annual

consumption / utilization and to compare the same with the corresponding period of the previous year, to detect gross variation if any. Also, to take corrective action in      consultation with concerned HODs.

3. To receive indents from H.O.Ds on prescribed indent book.
4. Get quotations from maximum number of suppliers, make comparative statement (Technical as well as financial).
5. Get the supplier short listed based on technical soundness of the product, after sales services and the reputation of the product as well as supplier(s).
6. Call at least 4-5 suppliers for negotiations with the members of the purchase committee to fix rates for all items required for the current year.
7. Make purchase orders and get them signed from the Director/MS/CEO/FD as per SOP of the hospital.
8. To ensure all ordered items are received on time.
9. To coordinate with various HODs for drugs & other materials.
10. To make a comparative statement for all purchase of current month with the corresponding month of the last year and submit it to Director/CEO/MS/FD in every month.

BILLING

1. To carry out random checks of selected items for rates, expiry date, batch number and quantity, physical balance and tally them with receipts/ vouchers/register.
2. To ensure that all bills are verified by Purchase Manager / Finance Manager on time prior to their payment.
3. To ensure timely submission of all bills to Accounts Department for payments.
4. To ensure bills register is always kept updated.
5. To ensure statement of unpaid bills together with their reason for non-payment, is prepared by the            purchase manager in every month.
6. To maintain cordial relation between the supplier and the Accounts Dept., ensuring timely payment of their bills.

OUTSTANDINGS

1. To ensure list of outstanding bills citing delay period are compiled and presented to Finance Manager on monthly basis.
2. To ensure list of slow-moving items held in the stores citing period of their holding is prepared monthly/quarterly and appropriate action for its/their disposal is/are taken.
3. To make the list of slow-moving items in the pharmacy which are closer to their expiry date(s) and take appropriate action for their disposal by involving the Pharmacy staff/Materials Manager and Consultants.