85+ Applicants
Posted: 6 months ago
3-6 years
Jaipur
work from office
Posted: 6 months ago
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Applicants: 85+
Job Description
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Job Description
Role and Responsibilities / KRAs
1.Executive & Calendar Coordination
- Manage the COO s calendar, meetings, and schedules to ensure effective time management.
- Coordinate internal and external meetings, prepare agendas, and circulate minutes of meetings (MoMs).
- Track action items and follow up with stakeholders to ensure closure.
- Act as the first point of contact for routine communications to the COO.
2.Project & Delivery Coordination
- Support execution of operational and strategic initiatives driven by the COO.
- Coordinate with cross-functional teams to track project timelines, deliverables, and dependencies.
- Maintain project trackers and ensure timely status updates.
- Flag risks, delays, and dependencies proactively.
3.Stakeholder & Communication Management
- Coordinate with functional teams on behalf of the COO for updates and follow-ups.
- Support leadership meetings by consolidating inputs and preparing summaries.
- Ensure accurate and timely communication across stakeholders.
4.Operational Support & Reporting
- Assist in preparing MIS, dashboards, presentations, and reports for leadership review.
- Collate data, track KPIs, and support basic analysis.
Ensure adherence to timelines and operational discipline across assigned initiatives.
A Chief of Staff increases executive effectiveness by aligning priorities, managing strategic initiatives, and improving decision-making.Overall, the role drives efficiency, coordination, and faster organizational execution.
Qualifications and Experience Requirements
- Graduate / Postgraduate in Management, Operations, or related fields
- Prior experience in executive support, operations, program coordination, or PMO roles
- Exposure to working with senior leadership is a plus
KNOWLEDGE/SKILLS/ATTRIBUTES
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Ability to work closely with senior stakeholders
- Proficiency in MS Excel, PowerPoint, and email communication
- Basic understanding of project management concepts
Additional Notes
Internal: Employees, managers, and leaders of the Company in India.
External: Partners and other external stakeholders associated with the Company.
Primary Stakeholders: All program/practice teams, support group teams, and respective Heads of Departments within the Company
Secondary Stakeholders: Company leadership team and the Chief of Staff.
Skills
BasicOperations ManagementOperational SupportCooExcelProject ManagementMIS PreparationProject DeliveryOperationsExecutive SupportDeliveryIf a job posting appears fraudulent, asks for payment, contains misleading information, or violates our guidelines, please report it immediately. Our team will review it promptly, Jobaaj does not charge any fee from the applicants.
Important dates & deadlines?
Application Deadline
24 Apr 26, 04:37 PM IST
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