Senior Accounts Receivable Specialist

Numerators Sr. Accounts Receivable Specialist will be responsible for managing end-to-end Accounts Receivable operations, ensuring accurate billing, timely collections, cash application, reconciliations, reporting, and stakeholder management. The role requires strong analytical skills, process ownership, and the ability to manage complex billing scenarios involving multi-currency, split billing, intercompany transactions, and customer-specific invoicing requirements.

Key Responsibilities

Billing & Invoicing

• Manage end-to-end billing operations.
• Create and maintain billing schedules for annual, quarterly, monthly, milestone-based, and split billing arrangements.
• Review contracts, opportunities, POs, and sales orders to ensure billing accuracy.
• Handle complex billing scenarios including:
  • Split billing
  • Department-wise billing
  • Multiple PO billing
  • Multi-installment invoicing
  • Taxable and non-taxable invoice structures
• Coordinate with Sales, Operations, and Finance teams to resolve billing discrepancies.
• Ensure invoice compliance with customer billing requirements and procurement policies.

Accounts Receivable & Collections

• Monitor customer aging and overdue balances.
• Drive collection efforts through customer communication and follow-up.
• Manage escalations related to overdue invoices and payment disputes.
• Coordinate with internal stakeholders and customers to resolve payment delays.
• Support customer account reviews and collection forecasting activities.

Cash Application

• Apply customer payments accurately and timely.
• Investigate and resolve unapplied cash, short payments, overpayments, and remittance discrepancies.
• Coordinate with customers and internal teams for payment allocation and reconciliation.

Reconciliation & Reporting

• Perform AR reconciliations and month-end close activities.
• Prepare aging reports, collection reports, billing reports, deferred revenue schedules, and management reporting.
• Conduct detailed account reconciliations and variance analysis.
• Support audit requests and documentation requirements.
• Ensure reporting accuracy across multiple subsidiaries and currencies.

Contract & PO Management

• Review customer contracts and purchase orders to ensure billing alignment.
• Validate billing frequency, payment terms, tax requirements, and customer invoicing instructions.
• Manage PO tracking and PO compliance requirements.
• Resolve PO-to-invoice mismatches and billing exceptions.

Intercompany & Regional Support

• Support intercompany billing and reconciliation processes.
• Coordinate with regional stakeholders and resolve any issues.
• Manage customer-specific invoicing requirements across different tax jurisdictions and regulatory environments.

Process Improvement & Automation

• Identify process gaps and recommend improvements to reduce manual effort.
• Participate in system enhancement, automation, and data migration initiatives.
• Support implementation and optimization of ERP and billing systems.
• Develop and maintain process documentation and standard operating procedures.

Systems & Tools

• NetSuite
• Salesforce
• Microsoft Excel (Intermediate)
• Customer Portals

Key Skills

• Accounts Receivable Management
• Billing Operations
• Collections & Dispute Resolution
• Cash Application
• Financial Reconciliations
• Multi-Currency Billing
• Revenue Recognition Concepts
• Contract & PO Review
• ERP System - NetSuite preferred
• Stakeholder Management
• Process Improvement & Automation
• Advanced Excel & Reporting