Executive Assistant & Project Coordinator

About Odgers:

Odgers is a global leader in executive search and leadership advisory, dedicated to helping organisations build outstanding leadership teams that drive long?term performance. With nearly 60 years of experience and a presence spanning 59 offices across 33 countries, Odgers combines deep local insight with global reach to deliver exceptional results. Our work is guided by a strong purpose, to transform clients performance, and grounded in core values of excellence, respect, collaboration, and integrity. Odgers people?focused approach, rigorous insight, and commitment to the highest ethical and professional standards ensure a meaningful, impact?driven partnership for both clients and candidates.

Role Overview:

The Executive Assistant & Project Coordinator plays a pivotal role in supporting Heads of Practice by ensuring seamless project delivery and exceptional client experience. This position combines executive assistance, project coordination, and operational support for executive search, leadership assessment, development, and consulting programmes. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, client-focused environment.

Key Responsibilities:

Executive Support:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leaders.
• Prepare high-quality presentations, reports, and client-facing documents.
• Act as a trusted point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Handle confidential information with discretion and integrity.
  

Project Coordination & Delivery:

• Provide administrative support in the delivery of executive search and leadership advisory projects.
• Track project timelines, deliverables, and budgets to ensure on-time, high-quality execution.
• Liaise with Heads of Practice and internal teams to manage logistics and communication.

Client Interaction:

• Assist in preparing client-ready materials and proposals.
• Support Heads of Practice during client meetings and programme delivery.
• Ensure a positive and professional client experience throughout the project lifecycle.

Financial & Operational Oversight:

• Monitor revenue tracking and project profitability.
• Manage invoice lifecycle and collaborate with finance teams for accurate billing and collections.
• Contribute to process improvements and best practices within the Executive Search & Leadership Advisory practice.

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Personal Qualities, Skills & Competencies:

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite and familiarity with CRM tools (Salesforce preferred).
• High attention to detail and ability to work independently.
• Problem-solving mindset and ability to anticipate needs.
• Discretion and integrity in handling sensitive information.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum 5 years of experience in executive support and/or project coordination roles.
• Experience in executive search, professional services, consulting, talent or leadership development is an advantage.