Executive Assistant To Managing Director

Job Overview

We are seeking a highly experienced, composed, and detail-oriented Executive Assistant to the Managing Director. This role is ideal for a mature professional who brings strong executive support experience along with a solid understanding of marketing and business communication. The EA will act as a trusted partner to the MD, managing high-level administrative responsibilities while supporting marketing coordination and strategic communication initiatives.

Key Responsibilities

Executive Support

• Manage and maintain the MDs calendar, appointments, meetings, and travel schedules.
• Act as a key point of contact between the MD and internal/external stakeholders.
• Draft, review, and manage professional correspondence, emails, and documents on behalf of the MD.
• Prepare agendas, presentations, reports, and briefing notes for meetings and reviews.
  Coordinate board meetings, leadership reviews, and stakeholder engagements.
• Handle confidential and sensitive information with utmost discretion and professionalism.
  

Marketing & Communication Support

• Support execution of marketing campaigns, brand initiatives, and communication plans.
• Coordinate with the marketing team on content creation, social media updates, and email campaigns.
• Assist in preparing marketing collaterals such as presentations, brochures, newsletters, and case studies.
• Track marketing activities, campaign performance, and assist with competitor analysis.
• Ensure consistent brand communication across internal and external materials.
  

Eligibility Criteria

• Bachelors degree in Marketing, Communications, Business Administration, or a related field.
• 36+ years of experience as an Executive Assistant, Personal Assistant, or Marketing/Business Support role, preferably supporting senior leadership or MD-level executives.
• Strong understanding of marketing fundamentals, digital platforms, and branding.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Proficiency in MS Office, Google Workspace, and marketing tools such as Canva, Mailchimp, HubSpot, or similar.

If you are interested in this opportunity, please share your CV and the following details torecruitment@oswaalbooks.com