Assistant Manager - Buyer, Indirect Materials MSDI

Position Summary

Lead sourcing and procurement of indirect goods and services (e.g., MRO, facilities and utilities, IT, professional services, travel, marketing, temporary labor, and freight) to ensure continuity of supply, quality, and best total cost. Drive cost-avoidance and cost-reduction (deflation) initiatives through category strategy development, competitive bidding, contract negotiation, and supplier performance management. Partner cross-functionally with Operations, Facilities, IT, Finance, and key stakeholders to forecast demand, optimize spend, ensure contract/compliance adherence, and mitigate supply, commercial, and service risks while delivering measurable savings and service-level improvements

Responsibilities

Stakeholder & Requirements Management

• Partner with internal stakeholders (Operations, Facilities, IT, Finance, EHS, etc.) to define scope, specifications, volumes, timelines, and service requirements.
• Establish and align evaluation criteria (e.g., total cost, capability, capacity, risk, sustainability, compliance, and service performance).

• Develop and execute the appropriate sourcing approach for indirect goods/services (preferred supplier, RFQ/RFP, e-auction, or justified direct award) in line with policy and approval matrix.
• Conduct market assessment/benchmarking, identify sourcing channels, and build event plans (timelines, stakeholder roles, approvals, negotiation plan).

• Identify, screen, and pre-qualify suppliers based on technical capability, financial stability, capacity, and compliance requirements.
• Lead supplier communications, Q&A, site visits (as needed), and proposal submissions; ensure clear, consistent information sharing and governance.

• Manage RFQs/RFPs end-to-end, ensuring clear requirements, timelines, and governance.
• Evaluate proposals objectively using defined scorecards; validate assumptions and ensure apples-to-apples comparisons across suppliers.

Conduct due diligence and risk reviews (e.g., supply continuity, cybersecurity where applicableregulatory/compliance, contractual risk, and sustainability considerations).

• Ensure alignment with internal policies and required stakeholder approvals prior to award.

• Negotiate commercial terms including pricing, payment terms, lead times, service levels/SLAs, escalation paths, KPIs, and renewal/termination provisions.
• Prepare award recommendations with clear rationale, total value comparison, and expected cost-avoidance/deflation outcomes.
• Support contract execution in coordination with Legal and stakeholders, ensuring scope, deliverables, and performance measures are clearly defined.

• Coordinate supplier setup in procurement/ERP systems, including confirmation of tax documentation, banking details, and master data accuracy.
• Ensure contracts, pricing, and key terms are properly implemented for compliant purchasing and invoice accuracy.

• Analyze spend data and identify cost-reduction, cost-avoidance, and value-improvement opportunities across indirect categories.
• Develop and execute savings roadmaps (e.g., demand management, specification optimization, rate benchmarking, and consolidation/standardization).

• Monitor supplier performance against SLAs/KPIs (quality, on-time delivery/service response), lead corrective actions, and coordinate issue resolution with stakeholders.
• Lead performance reviews, corrective actions, and continuous improvement initiatives to reduce risk and improve service delivery.

Ensure all supplier interactions and sourcing decisions are conducted ethically and transparently, aligned with the Code of Conduct, anti-bribery/anti-corruption expectations, conflict-of-interest rules, and established procurement processes.

Key Accountabilities

• Year-over-year savings and cost avoidance delivered → Run structured sourcing events (RFQ/RFP/e-auction) and negotiate commercial terms across indirect categories → Achieve measurable cost reduction/deflation and cost avoidance versus baseline.
• Compliant, audit-ready sourcing decisions → Follow approval thresholds, document bid evaluations/award rationale, and retain supporting records → Ensure governance compliance and successful internal/external audits.
• Supplier performance meeting SLAs/KPIs → Set SLAs/KPIs, conduct business reviews, and drive corrective actions/escalations with suppliers → Improve service quality, on-time delivery/response, and end-user satisfaction.
• Contracts executed and actively managed through lifecycle → Coordinate contract drafting/execution, track key dates/obligations, and manage changes (scope, rates, indexation) → Prevent lapses, maintain pricing/terms compliance, and reduce commercial leakage.
• Improved stakeholder experience and service levels → Partner with Operations/Facilities/IT/Finance/HR/Engineering to clarify requirements, align expectations, and communicate status/lead times → Deliver timely support and smoother purchasing outcomes.
• Reduced maverick and off-contract spend → Analyze spend, rationalize suppliers, maintain preferred supplier lists, and enable guided buying channels/catalogs → Increase contract compliance and leverage spend for better total cost and service.
• Lower supplier and operational risk → Perform due diligence, monitor critical suppliers, and develop contingency/continuity plans for key services → Reduce disruption risk and strengthen compliance (e.g., ethics, sustainability, security where applicable).
• Improved procurement process and data quality → Maintain accurate supplier/master data, standardize intake/sourcing workflows, and measure cycle time/issue trends → Shorten procurement cycle time, improve negotiation outcomes, and strengthen supplier governance

• Bachelors degree in Business, Supply Chain, Engineering, Finance, or related field or equivalent experience in procurement/buying roles.
• 8–10 years in procurement/sourcing, with specifically in indirect/services procurement (MRO + facilities/services + professional/IT/freight/temps as applicable).

Parker Hannifin Corporation is the worlds leading diversified manufacturer of motion and control technologies and systems, providing precision-engineered solutions for a wide variety of mobile, industrial and aerospace markets