Executive Assistant

Role & responsibilities

• Manage the CEOs calendar, appointments, and meetings; prioritise and schedule appropriately.
• Arrange domestic and international travel: bookings, itineraries, logistics, visas, accommodations.
• Prepare meeting agendas, take minutes, follow up on action items, and ensure deadlines are met.
• Draft, edit, review correspondence, presentations, reports and communication materials for internal and external audiences.
• Act as gatekeeper and first point of contact for internal/external stakeholders for CEOs office: triage requests, filter communications, screen calls/emails.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Support coordination among departments relevant to the CEOs work: follow up on projects, maintain trackers, update CEO on key initiatives.
• Organise Board meetings or executive leadership meetings coordinate logistics, distribute materials.
• Monitor and manage CEO’s expenses, reimbursements, budgeted items related to their office.
• Anticipate CEO’s priorities and needs; take initiative to resolve issues before they become problems.
• May manage or coordinate support staff or external service providers (e.g. travel agents, admin staff).

Preferred candidate profile

• Bachelor’s degree (in business, communications, management, or related field) preferred.
• Excellent organisational and timemanagement skills; ability to handle multiple priorities with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint), virtual meeting tools, calendar tools. Familiarity with project management or tracking tools.
• Strong interpersonal skills; ability to liaise with various stakeholders inside and outside the organization.