Account Payable Executive

PrismHR is seeking an experienced Accounts Payable Specialist to join our growing Finance team. The Accounts Payable Specialist will assist with daily AP operations, processing invoices and expense reports, and assisting with month-end close tasks. The ideal candidate will be a detail-oriented professional who multi-tasks well and can handle shifting priorities in a fast-paced environment.

Responsibilities:

• Manage US customers and clients invoicing .


• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records


• Provide other clerical support necessary to pay the obligations of the organization


• Maintain meticulous records of outstanding payables


• Ensure the accuracy of an organization’s financial documents for payment, auditing, and tax purposes


• Protect businesses against unintentional overpayment


• Practice effective monitoring to ensure payments are made to vendors in a timely manner


• Process invoices, including ensuring coding of the transactions are accurate, taxes are correctly captured as applicable in US.


• Work closely with third party accountants to ensure international payment files are accurate and payments are on schedule


• Resolve internal and external invoice and payment inquiries, including communicating the resolution of discrepancies to appropriate persons


• Review and process invoices along with providing the resolutions for the invoices and releasing the invoices for Payment and resolve all vendor queries and requests coming via e-mails / ‘VIM system ‘within the agreed SLA


• Review and validate essentials of valid invoice like supplier details, PO, bank account, invoice, invoice date etc. and maintain a tracker of the exceptions and ensure Invoices / queries are handled taking based on the exception tracker


• Follow up with requisitions (via calls/ mails or VIM) to seek hold invoice as per the AP guideline

Day-to-Day Duties:

• Clarify any questionable invoice items, prices or receiving signatures


• Assemble and review US invoices to be completed for payment


• Maintain copies of vouchers, invoices or correspondence necessary for files


• Type periodic reports and other records


• Obtain proper information and/or data regarding invoice payments


• Check vendor files for any previous payments and assign voucher numbers


• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures


• Reconcile bank statements


• Input daily bookkeeping and record keeping


• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Minimum Qualifications:

• Graduate in Commerce (B.Com).


• Relevant Experience of working in Accounts Payable process specially US Account payable.


• Excellent written & verbal communication skills with the ability to communicate clearly in all levels within the organization.


• Knowledgeable in MS Office (especially in Excel).

Master Skills List: Accounting/US GAAP

PrismHR is a fast-paced SaaS company which provides customers with a cloud-based payroll process software application. PrismHR also provides professional services including system implementation consulting, custom configurations, and training. Lastly, via the Company’s Marketplace platform customers and end users access other human resources and employee benefits applications from PrismHR’s Marketplace Partners.

DEI Statement

We are committed to building an inclusive, diverse community that celebrates and welcomes everyone regardless of race, color, religion, national origin, age, sex, sexual orientation or gender identity or any other legally protected characteristics, we consider everyone equally.

We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

If you require any adjustments or accommodations due to a disability, or any other reason that may help you in your interview process, please let your Talent Acquisition Partner know immediately.

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