Financial Operations Associate

The Financial Operations Associate will primarily support the Operations and Finance functions and will report to the Financial Operations Manager. This role will provide comprehensive finance administration and will work closely with the Finance team and Project Managers. The Financial Operations Associate will be responsible for preparing and organizing data, ensuring data quality, and assisting with monthly reconciliations within the companys project management and accounting systems.

Responsibilities

Project Data & Revenue Coordination

• Create and update Projects in Project Management system, organize and store project SOWs and Purchase Orders
• Support project management by assigning team members to Active projects while ensuring accuracy with rates, start dates and allocations based off approved pricing guide
• Assist with project lifecycke by creating Project billing milestones and revenue contracts for T&M and Fixed Fee Projects
• Track and follow-up with Project Managers that all signed Agreements are received and appropriately stored
• Monitor Project Contract status and update Project Management system status
• Lead data monitoring and maintenance of Project Pipeline database
• Reconcile Project budget, timecards, and recognized revenue schedules
• Identify, research, and resolve issues regarding project discrepancies or updates; escalate as necessary
• Send weekly Timecard reminders and monthly missing hours reminders, monitor Consultant timecard submissions and follow-up as necessary
• Prepare reports like project financial reports, resources utilization report, capacity reports etc
• Support monthly project revenue recognition process
• Update Project Management system with project expenses

• Support Finance team during audits by compiling and organizing audit data
• Provide operational and financial reporting support for Project Managers
• Financial Process documentation; create and maintain standard operating procedures
• Project Management system troubleshooting and Q&A
• Onboard and offboard users and resources in Project Management system

• Bachelors degree
• 1-2 years experience in Financial Force or other PSA system preferred
• Strong knowledge of MS Office products, especially with Excel
• Organized, detail-oriented, and competent follow-through skills
• Ability to prioritize and multi-task in a fast-paced environment while meeting deadlines
• Ability to execute activities within complex processes.