Secretary - (FTE For 2 Years)

Company Overview

Reliance Industries Limited is India's largest private sector corporation and a Fortune 500 company with headquarters in Navi Mumbai, Maharashtra. Operating across oil and gas, petrochemicals, retail, and telecom, Reliance is guided by a spirit of innovation and exponential growth, seeking to positively impact millions of lives. Learn more at https://www.ril.com/.

Job Overview

We are seeking a Junior Secretary for a full-time position at our Vadodara office. The Secretary will be responsible for supporting daily administrative operations and ensuring efficient coordination within the team. Candidates must have at least 1 year of experience in a similar role.

Qualifications and Skills

• Proficient in calendar management, ensuring effective scheduling and avoidance of conflicts for executives (Mandatory skill)
• Experienced in meeting coordination, including preparation of agendas, logistical arrangements, and follow-up on action items (Mandatory skill)
• Strong record keeping abilities, maintaining accurate and accessible documentation for office activities (Mandatory skill)
• Capable of preparing, formatting, and editing various business documents such as reports, memos, and presentations
• Efficient in making travel arrangements including itineraries, bookings, and expense documentation for business travel
• Skilled in data entry tasks ensuring high accuracy and confidentiality in handling sensitive information
• Able to prioritize and multitask efficiently, managing ad hoc requests alongside regular administrative duties
• Excellent communication and interpersonal skills to liaise with internal teams, clients, and vendors as required

Roles and Responsibilities

• Manage executive calendars and schedule meetings, appointments, and events to optimize productivity
• Coordinate and set up meetings, including preparing agendas, notifying participants, and arranging meeting logistics
• Maintain accurate records and file relevant documents physically and electronically for easy retrieval
• Prepare, review, and edit correspondence, reports, and presentations as directed by the supervisor
• Arrange travel, accommodation, and transport for staff and visitors in alignment with company protocols
• Handle data entry tasks, maintain databases, and generate reports as needed by the team
• Prioritize and execute tasks in a high-paced environment, adjusting to shifting demands as required
• Serve as a liaison between executives and other employees, ensuring timely communications and follow-ups