Personal Assistant

Position: Personal Assistant

(Personal Assistant to General Manager Operations)

Location: Gajraula, Uttar Pradesh

Organization: Venkateshwara Institute of Medical Sciences, Gajraula

Role Overview

The Personal Assistant will provide high-level administrative and operational support to the General Manager – Operations of the hospital, ensuring efficient management of daily tasks, communication, schedules, and coordination across departments. This role requires excellent communication skills, organizational ability, and familiarity with hospital administrative functions.

Key Responsibilities

• Manage the General Manager’s calendar, appointments, meetings, and travel arrangements.
• Act as the first point of contact for internal and external communication on behalf of the General Manager.
• Prepare, draft, and edit correspondence, reports, presentations, and documents.
• Organize and maintain both digital and physical files, records, and confidential information.
• Coordinate with various hospital departments to facilitate operational matters and follow-ups.
• Assist in planning and coordinating meetings, events, and administrative activities.
• Handle phone calls, emails, and inquiries professionally and efficiently.
• Monitor task lists and deadlines, ensuring timely completion of assignments and follow-ups.
• Support the General Manager with research, data collection, and basic analysis as needed.
• Maintain discretion and confidentiality regarding sensitive operational and personnel matters.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Hospital Administration, Management, or related field.
• 5–8 years’ experience in administrative support, executive assistance, or operations support, preferably in a healthcare or hospital environment.
• Proven ability to handle executive-level tasks with professionalism and confidentiality.

Key Skills & Competencies

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email/calendar tools.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Discretion with sensitive and confidential information.

How to Apply

Interested candidates with relevant experience and strong communication skills are encouraged to submit their CV and cover letter to the HR department at svuhr@svu.edu.in