Company Secretary

Founded in 1996 and headquartered in Pune, India, SoftTech Engineers Limited. is a leading software product company that started as an entrepreneurial venture in creating innovative software and intellectual property in the architecture, engineering and construction (AEC) domains. We constantly improve and maintain our high-quality solutions through dedicated, proactive market research and developmental efforts.

https://softtechglobal.com/

Role: Company Secretary

Job Responsibilities:

• Event wise, quarterly, half yearly, yearly compliances under the Companies Act, SEBI regulations
• Conducting Board, Committee and Shareholders meeting and handling Pre and post compliances including preparing agendas, minutes, relevant documents.
• Draft agendas, notices, and minutes of Board Meetings, Committee Meetings, and General Meetings.
• Co-ordination with regulatory authorities, shareholders, and other stakeholders.
• Liaise with consultants, legal advisors, and internal teams to ensure seamless execution and compliance.
• Monitoring and drafting compliances and corporate policies applicable to the organization including managing Insider Trading System.
• Handling Dividend Payment Compliances and IEPF activities.
• Preparation and updating of Statutory Registers and records.

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• Experience of executing corporate actions for allotment of securities.
• Preparation and filing of applicable forms and returns under the Companies Act with MCA/ ROC such as for creation, modification and satisfaction of charge, appointment and resignation of Directors, Appointment of Auditors, and other event based filings.
• Assistance in preparation of Annual Report and Annual filing.
• Handling of IPR related filings
• Drafting, vetting of the agreements required for operations of the Company
• Handling and keeping record of compliances of overseas subsidiary Companies
• Ensure compliance with SEBI (SBEBSE) Regulations and monitor ESOP related disclosures and filings.
• Handling preferential issues, including the submission of In-Principle Applications to Stock Exchanges under Regulation 28 of SEBI LODR, followed by applications for Listing Approval and Corporate Actions.
• Administered the postal ballot process.
• Organized and managed the Extraordinary General Meeting (EOGM).