Hr Executive

Role Overview

The Admin Manager leads end-to-end administrative functions within a Domestic BPO / corporate setup, supporting smooth workplace operations for a workforce of 300+ employees. The role focuses on facility operations, vendor coordination, infrastructure upkeep, compliance adherence, and collaboration with internal teams to maintain business continuity and employee experience.

Key Responsibilities

Administrative Operations

• Drive daily administrative activities covering office operations, housekeeping, security, transport, and cafeteria services.
• Maintain office infrastructure, utilities, and facilities to support uninterrupted operations.
• Plan and organize workspace allocation, seating layouts, and asset utilization.

• Liaise with external vendors and service partners for administrative and facility-related services.
• Monitor service delivery against agreed standards and timelines.
• Review vendor invoices, agreements, renewals, and periodic evaluations.

• Maintain a secure, compliant, and employee-friendly workplace for 300+ staff members.
• Act as a point of contact for employee administrative queries and service requests.
• Collaborate with HR and Operations teams during onboarding, exits, and internal engagement initiatives.

• Adhere to statutory, safety, and organizational compliance requirements.
• Maintain fire safety readiness, emergency procedures, and statutory records.
• Coordinate documentation and support during internal and external audits.

• Track administrative expenses and monitor budget utilization.
• Prepare daily, weekly, and monthly MIS and operational reports.
• Identify opportunities for cost optimization while maintaining service standards.

Education

• Graduate in any discipline

• 67 years of experience in administration within a Domestic BPO or corporate environment
• Exposure to large-scale office administration supporting 300+ employees
• Hands-on experience in corporate facility operations and vendor coordination

• Vendor negotiation and coordination
• Cross-functional collaboration and stakeholder interaction
• Knowledge of facility operations, workplace safety, and compliance guidelines
• Working knowledge of MS Excel, MS Word, and reporting tools
• Ability to prioritize tasks, work under pressure, and address escalations

• Operational efficiency
• Budget tracking and cost control
• Accuracy and attention to detail
• Analytical thinking and decision-making
• People coordination and time management

This job is provided by Shine.com