Material Buyer - Vessels

Purpose:

Procure and deliver material for assigned vessels on time and to meet quality and technical specifications; optimizing cost and in compliance with regulatory and internal financial control policies

KRA Position Activity

Cost Optimization

• Negotiates to get the lowest possible cost without compromising on quality
• Uses the most competitive forwarders with best possible selected practices to optimize on cost
• Plans in advance so as to consolidate orders in shipments
• Sources material from the original source (authorized dealers/ makers/ vendors), avoiding additional overhead expenses
• Focuses more on rate contract items to improve on TAT of stores & consumables being supplied to vessels on regular basis.

Procedural, Regulatory and Financial and statutory Control compliance.

• Strictly follows DPM, QHSE , Regulatory Import /export and internal /External Financial control policies.
• Follows up with vendors for pre-post procurement related statutory document requirements.
• Works in close liaison with Logistics team for timely import / export of material shipments.

Purchase Orders Issuance and Delivery of material

• Creates purchase orders for the vendors after verifying factors such as technical specifications, prices, quality, delivery time and other statutory compliances.
• Ensure PO approvals are done as per the prevailing authority matrix and PO is released to a relevant vendor.
• Delivery of the material to be followed up as per timeline and delivery terms
• Issues shipping instructions as per regulatory requirements and follows up with vendor/freight forwarders for dispatch of shipments
• Follow up for the custom clearance of the shipment, consolidation at warehouse (if needed) and ensuring timely delivery of material onboard vessel.

Purchase Requirements Processing and Documentation

• Accurately booking repair, Class surveyor attendance etc expenses in SAP as per instructions from technical suptd.
• Timely Parking of material invoices in SAP. Forwarding service-related invoices with complete supporting documents to relevant person in charge for parking service invoices.
• To review and process approved purchase requirements received with detailed technical specifications and delivery time-lines.
• Purchase requirement is reviewed for any inconsistency or missing information by revisiting technical details with the help of SAP team, Tech Superintendent & vessels' staff.
• Liaison with the Technical Superintendent in order to meet vessel's urgent requirements
• Provides regular updates to Technical Superintendents, vessels, Procurement Manager and HoDs with regards to open PRs lists, open PO lists & GRN to be carried out lists
• Strives to keep outstandings to a minimum.

Vendor Identification and Sourcing of Quotes

• Identifies suitable vendors for requisition raised and sources quotations for the same, to develop new vendors at existing /new location on need basis to meet quality requirement, to optimize cost and to meet the delivery timelines.
• Source quotes and discusses with the Procurement head, if required and process for approvals
• Conducts vendor registration as per company norms.
• Shares vendor contact information for the benefit of the team

Experience Required: 05-08 years of relevant working experience in similar industry.

Education Required: Engineering Background