Executive - Admin (Pune)

Job Summary

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Coordinate housekeeping, security, pantry, and maintenance activities.
• Handle office supplies, stationery procurement, and inventory management.
• Maintain vendor relationships and coordinate with external service providers.
• Monitor office assets and ensure proper maintenance and record-keeping.
• Process administrative bills, invoices, and payment requests.
• Coordinate travel bookings, hotel reservations, and transportation arrangements.
• Support employee onboarding with workspace and administrative requirements.
• Ensure compliance with office policies, health, safety, and workplace standards.
• Maintain administrative records, contracts, and documentation.
• Organize company events, meetings, and employee engagement activities.
• Address employee administrative queries and support requirements.

Required Skills

• Strong organizational and coordination skills.
• Good communication and interpersonal abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Vendor and facility management skills.
• Problem-solving and multitasking abilities.
• Attention to detail and documentation skills.

Qualifications

• Bachelor's degree in any discipline.
• 2–4 years of experience in Administration, Facilities, or Office Management.
• Experience in vendor management and office operations preferred.

Key Performance Indicators (KPIs)

• Timely resolution of administrative requests.
• Effective vendor and facility management.
• Cost optimization and budget adherence.
• Office maintenance and employee satisfaction.
• Accuracy of administrative records and documentation.