Procurement Executive

About Topia Life Sciences

Topia Life Sciences Private Limited is an emerging, innovation-led organization leveraging Artificial Intelligence and advanced computational platforms to accelerate drug discovery, development and commercialization. Our integrated approach combines computational chemistry, pharmacology and data science to build a next-generation life sciences ecosystem.

Role Overview

We are looking for a proactive Procurement Executive to support our rapidly growing operations in an AI-driven R&D environment. This role is critical in ensuring seamless sourcing of scientific materials, technology solutions and operational supplies while optimizing cost, quality and efficiency.

Key Responsibilities

• Manage procurement of APIs, excipients, specialty chemicals, lab consumables, packaging materials and research equipment.
• Manage procurement of outsourcing requirements working closely with CRO partners & Topia project manager to meet quality & performance metric expectations.
• Support sourcing of AI/IT-related infrastructure, software tools and data services in collaboration with technical teams.
• Develop and implement strategic procurement plans aligned with Topias R&D and innovation goals.
• Identify, evaluate and onboard qualified domestic and international suppliers.
• Lead commercial negotiations to achieve cost efficiency and favorable contractual terms.
• Generate and manage purchase orders, ensuring timely delivery and adherence to specifications.
• Partner closely with Computational Chemistry, Pharmacology, Finance and Operations teams to align procurement priorities and meet purchase & delivery timelines.
• Leverage data-driven insights and procurement analytics tools to optimize spend and vendor performance.
• Monitor global market trends, especially in pharma raw materials and scientific equipment and feedback to Leadership to maintain sustainability.
• Collaboratively evolve Topia Procurement framework (best practice, tools, ways of working) adopting a can-do behaviour in all situations.
• Ensure compliance with quality standards, regulatory requirements (GMP/GLP) and internal policies.
• Maintain accurate procurement records, reporting and inventory coordination.
• Identify and mitigate supply chain risks to ensure business continuity.

Skills & Competencies

• Strong understanding of life sciences/pharmaceutical procurement.
• Exposure to AI-driven or digital-first business environments preferred.
• Excellent negotiation, vendor management and stakeholder engagement skills.
• Analytical mindset with ability to interpret data, pricing trends and cost structures.
• Proficiency in ERP systems and procurement tools.
• Strong communication and cross-functional collaboration skills.
• Detail-oriented, organized and adaptable in a fast-paced, innovation-driven setup.

Qualifications & Experience

• Bachelors/Masters degree in Pharmacy, Life Sciences, Supply Chain or related field.
• 3 - 6 years of relevant experience in pharma, biotech, CRO, CDMO or research-driven organizations.
• Experience in procurement supporting R&D or computational environments is an advantage.

Preferred Attributes

• Familiarity with sourcing for computational chemistry labs or AI platforms.
• Understanding of global supplier networks and regulatory frameworks.
• Ability to align procurement with technology-enabled and innovation-led business models.

Why Join Topia Life Sciences

• Work at the forefront of AI-powered drug discovery and life sciences innovation.
• Opportunity to collaborate with global experts across science and technology domains.
• Be part of a high-growth, entrepreneurial environment with strong career progression.