Receptionist

Role & responsibilities

Administrative & Coordination

• Manage day-to-day office administration, vendor coordination, and facility-related tasks
• Coordinate between internal departments (finance, HR, procurement) for smooth workflow
• Maintain records, filing systems, and documentation (physical and digital)
• Handle scheduling, correspondence, and follow-ups with internal and external stakeholders
• Support onboarding logistics, travel arrangements, and office supply management

Payments & Back-End Operations

• Process vendor payments, employee reimbursements, and other disbursements accurately and on time
• Coordinate with banks for payment processing, fund transfers, and reconciliation
• Handle forex remittances and export payment documentation (LC, FIRC, BRC, invoices) preferred exposure
• Maintain accounts payable records; track pending payments and follow up on approvals
• Reconcile bank statements and resolve payment discrepancies
• Liaise with banking partners/treasury team on daily cash flow and transaction status
• Ensure compliance with internal payment approval workflows and statutory requirements (TDS, GST where applicable)
• Prepare MIS reports on payment status, pending liabilities, and cash outflows

Preferred candidate profile

• Bachelors degree in Commerce, Finance, Business Administration, or related field
• 2+ years of experience in an admin/operations role handling payments; 35 years in banking operations, treasury, or accounts payable strongly preferred

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• Exposure to forex transactions and export payment processes is a plus
• Working knowledge of banking portals, payment gateways, and basic accounting/ERP systems (Tally, SAP, or similar)
• Strong MS Excel skills (VLOOKUP, pivot tables, basic reconciliation)
• High attention to detail and ability to handle confidential financial data
• Good communication and coordination skills to liaise with banks, vendors, and internal teams
• Ability to multitask between administrative duties and financial deadlines

Good to Have

• Experience with export documentation (LC/BC, FIRC, shipping bill reconciliation)
• Prior experience working directly with a treasury or banking operations team
• Familiarity with statutory compliance around payments (TDS deduction, GST invoicing)