Senior Officer ER (Payroll & Mines TO)

Job Purpose

To support DH Human Resources in smoothing of Time Office operations by timely preparation of monthly salaries, compliance of statutory provisions and completion of various salary accounting activities to ensure employee satisfaction through error free and timely payroll operations.

Job Context & Major Challenges

Job Context: Pali Cement Works: An unit of UltraTech Cement Limited, a greenfield unit of the Aditya Birla Group is situated at Village.- Balara, Tehsil.- Jaitaran, District Beawar (Rajasthan). Pali Cement Works currently has 1 Line. Line-1 was commissioned in Dec 22 with an installed capacity of 2.2 million tons (2.2 MTPA) and 3.3 million tons (3.3 MTPA) cement annually. Pali Cement Works Unit has a Waste Heat Recovery System power plant which generates 16 MW power from waste gases of existing cement plant. The plant also has an environmental cell which monitors air and water quality, audits, and conducts marine ecological studies and environmental studies of mines and nearby villages. Pali has always maintained high level of operational performance and stands tall, as a symbol of Sustainable Industrial Development. Today, Pali Cement Works is acknowledged as one of the most efficient, vibrant, productive, profitable, technologically updated and state-of-the-art unit of Birla Groups UltraTech Cement Business.

Job holder has to work in close coordination of all departments and central payroll team for efficient and smooth payroll operations and ensuring timely payment of salaries and wages and 100% statutory compliances. Implementation of safety standards & WCM requirement and coordinate with peers, subordinated and seniors to achieve the targets & requirement.

Job Challenges

• To ensure error free salary preparation and timely payment to O&S and every month.
• To liase with PF Trust for timely compliance of PF activities for O&S employees with 100% accuracy.
• 100% compliance to statutory provisions
• Not every employees is system friendly and as such regular hand holding of such employees is required for completion fo various acitvities like Leaves, Income Tax returns etc
• Supporting Wage Board employees for Income Tax related activities like investment proofs and declarations which had to be done manually, checked and uploaded in the system.

KRA10 SHE (Safety, Health & Environment) along with Sustainability initiatives - Ensuring 100% compliance of all safety standards and all applicable recommendations related to their concerned area.

• Educating team about I know my job, I know the hazards associated with my job and I applied control measures & I escalate to my senior among manpower deployed in sections/department manpower including peer & CL manpower
• Timely conducting scheduled SO round and reporting of accidents, incidents and near misses on occurrences in the area of concern in system.
• To conduct daily Tool Box Talk as schedule and before start the job any critical job along with SWP
• Active participation in safety training, safety sub committees, standard champions meeting and any safety event
• Ensure good housekeeping, limited use of power, no leakage of water, oil, air etc and reporting concerned if any abnormalities for corrective action
• Replicating good practice for saving environment for long run sustainability and creating awareness among manpower to save guard natural resources.
• Ensuring for maintaining discipline, handling and resolving grievances at individual level and building strong interpersonal skills
• Involving them in department or cross department projects leading for unit, Business or Group level performance

KRA4 Payroll Compliances - Tax calculation for staff as per IT Rules and checking of saving proofs.

• Timely maintain the Loan Registers and ensure timely deduction of the same.
• Provisions of monthly salary and wages to Accounts teams
• Sharing of TDS and professional tax report to UKSC Team by 06th of every month.
• Sharing addition deletion of PF for O&S to PF Trust by 05th of every month.

KRA5 Salary and Wage administration - Preparing prequistes for Electricity and Furnitures.

• Preparation of deduction sheet,arrears, advances for O&S and uploading the same as per payroll calendar.
• Cross checking the salary and wages registers and ensuring error free operations.
• To share the bank list to UKSC Pune for timely payments.
• Preparing of JVs and submitting the same to UKSC.
• To generate JV of Car Operating Expenses on 15th and 30th of every month and sending the same to UKSC for payement.
• Supporting employees (O&S) for various payroll activities like deductions, LTA, Income Tax Proofs, Deductions etc.
• Providing monthly salary slips and Annual PF Slips to Wage Board employees.

KRA6 Apprentice Hiring as per the Appretnicehsip Act. - Ensure hiring of stipulated numbers of GAT & ITI Apprenticeship.

• NATS and NAPS compliance on the Apprenticeship Portal
• Completion of all the documents formalities and complainces from hiring to contract generations
• Ensure payment processing as per the rules and policy without any deviations
• Regular interaction with the Apprenticeship and tracking of their Work Diary and given projects with progress

KRA7 Loan & advances, Full and Final & MIS preparation - Submission of F&F details to central payroll within 24 hours after receiving no dues.

• Submission of form for NPS/Supperannuation fund to payroll team for timely payment.
• Provisions, accounts report preparation and submit in schedule time.
• Timely monitoring of payment of LTA,COE reimbursement, Loan & advances ( PF Loan from Company ) as per Company Policies.
• Preparing presentations and various data as and when required by Management.

KRA8 Statutory Compliance - Coordinating and Monitoring all the activities required for fulfilling the statutory compliance, Insurances renewal timely. - Timely compliance of statutory payments & returns and submission like PF, Gratuity, Superannuation, Bonus, Apprenticeship Act and Employee Exchange Act.

• Providing details for filing of Factory Act returns like salary, bonus, gratuity payments
• Timely submission of Form L (Payment of Gratutiy Act) to government authorities.
• Ensuring deduction of PF & Income Tax and ensure timely remittance.
• Timely submission for settlement of the various claims of PF like Death/ Retirement/ Advance/ Transfer etc.
• Timely renewal of GPA/GMC/Nischint/Sunischint including monthly addition and deletions
• Supporting SH HR/ER in updation of compliance manager tool
• Submission of quarterly return of Income Tax for O&S and to UKSC.
• Time and accurate payment of Bonus to O&S.
• Keeping all updated data ready for various assessment and Audit and clear the same without any major NC

KRA9 System Management

(Effective implementation of IMS and other systems requirements through involvement for continuous improvement in plant working condition & quality standards) - Timely submission of Kaizen, OPL, Good to fine, suggestion on system

• Developing and sustaining Model area in respective sections
• 100% active participation in respective KFA & GRT meetings and giving inputs related to bring new technology, innovation and improvements towards productivity. Conduct awareness programmes down the level team
• To know about IMS and other systems requirement and documents for Non-Conformity in section during internal and external audits or assessments.