Accounts, Administration & HR Executive

Role Overview

We are seeking an organized and proactive professional to manage key accounting functions, office administration, and HR operations. The primary focus of this role is to ensure efficient accounting processes, along with smooth office operations and employee support. This position provides vital assistance in financial documentation, day-to-day administrative tasks, and HR coordination.

Key Responsibilities

Accounts & Documentation Support

• Prepare and send the invoices to client on timely basis.
• Follow up with clients on pending payments and outstanding invoices
• Maintain records of receivables and payment updates
• Prepare vouchers and organize financial documentation
• Maintain records of invoices, expenses, and petty cash
• Coordinate with clients and internal teams regarding billing and payment status
• Support preparation and sharing of statements of account when required
• Assist with payroll input coordination and timesheet tracking

Office Administration & Operations

• Oversee daily office operations and facility management
• Coordinate vendors, procurement, and office supplies
• Manage office maintenance and utility coordination
• Ensure smooth internal coordination across departments

Human Resources

• Maintain employee records and HR databases
• Support recruitment coordination, onboarding, and employee documentation
• Coordinate attendance, leave tracking, and payroll inputs
• Support employee engagement initiatives and workplace activities

Required Skills & Qualifications

• Bachelors degree in Accounting, HR or related field
• 13 years of experience in accounting, administrative operations, and HR coordination
• Basic accounting knowledge and documentation handling experience
• Strong organizational and multitasking skills
• Strong communication skills in English with the ability to work under pressure and manage competing priorities
• Proficient in using AI tools and Zoho to improve workflow and efficiency
• Good communication and coordination skills

Proficiency in MS Office tools