Posted: 3 weeks ago
2-5 years
Pune, India
Operations Maintenance & Support
work from office
Full Time
Closes 20 Nov 2026
Posted: 3 weeks ago
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Job Description
Administrative Executive
Role Overview
We are seeking a highly organized and proactive Administrative Executive to serve as the operational backbone of our office. This role is critical in ensuring smooth day‑to‑day business functions, supporting leadership, and maintaining a professional, high‑efficiency workplace environment.
Key Responsibilities
- Office Operations: Oversee day-to-day administrative functions to ensure maximum workplace efficiency and professional standards.
- Data & Record Integrity: Manage and audit company files, records, and confidential documents to ensure data accuracy and security.
- Reporting & Analysis: Execute advanced data entry and generate analytical reports using Microsoft Excel for leadership review.
- Executive Coordination: Lead the scheduling of high-level meetings, corporate calendars, and cross-departmental activities.
- Stakeholder Communication: Serve as the primary point of contact for professional email correspondence, calls, and internal announcements.
- Cross-Functional Synergy: Partner with HR, Finance, and Operations departments to streamline reporting, scheduling, and documentation workflows.
Key Requirements
- Education: Bachelor’s degree in Business, Management, or a related field.
- Tech Skills: Mastery of MS Office 365 (Excel/Word) and Google Workspace.
- Communication: Exceptional verbal and written skills for professional stakeholder interaction.
- Organisation: Proven ability to multitask and prioritise high-pressure tasks independently.
- Discretion: High level of integrity and confidentiality when handling personnel or financial files.
Work Schedule
Hours: 10:00 AM – 7:00 PM
Flexibility: Occasional support may be required outside standard hours for critical deadlines or office events.
Who We’re Looking For
- Proactive Problem-Solver: Someone who anticipates office needs before they become issues.
- Detail-Oriented: A professional who can manage complex data without losing accuracy.
- Professional Presence: Skilled in managing stakeholders and representing the office culture.
- Growth Mindset: Adaptable, resilient, and eager to take on increasing responsibility.
Skills
ExcelCommunicationLeadershipIf a job posting appears fraudulent, asks for payment, contains misleading information, or violates our guidelines, please report it immediately. Our team will review it promptly, Jobaaj does not charge any fee from the applicants.
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