Senior Coordinator - Shoot Ops

Key Responsibilities

1. Shoot Management

• Support end-to-end planning and execution of photoshoots and marketing campaigns.
• Be available to travel for shoot-related activities as required.
• Assist in garment selection and preparation of shoot decks (PowerPoint presentations).
• Coordinate garment dispatch, tracking, retrieval, and return processes for shoots.
• Provide on-ground support to ensure smooth shoot execution.
• Maintain accurate records, trackers, and documentation related to shoot requirements and garment movements.

2. Influencer Relations & Garment Sourcing

• Manage end-to-end garment sourcing for influencer marketing activities.
• Coordinate garment dispatch, tracking, follow-ups, and return management for influencer collaborations.
• Ensure timely closure of pending garment returns and asset recovery.
• Maintain detailed trackers and records of influencer-related garment movements.
• Liaise with internal teams and external stakeholders to ensure seamless execution of influencer campaigns.

3. Gift Voucher (GV), MGV & Compliment Card Operations

• Monitor the availability of Gift Vouchers (GVs), MGVs, and Compliment Cards across stores.
• Coordinate with relevant teams to ensure timely replenishment.
• Manage end-to-end issuance, tracking, redemption, and reconciliation processes.
• Maintain operational records, reports, and trackers related to vouchers and compliment cards.
• Ensure process compliance and timely resolution of operational issues.

4. Packaging Development Support

• Research and identify packaging trends, references, and design inspirations.
• Curate and manage high-quality visual assets to support packaging development projects.
• Build and maintain packaging reference libraries for future use.
• Collaborate with internal stakeholders and external partners to support packaging initiatives.

5. Inventory & Asset Tracking Management

• Maintain end-to-end inventory trackers for garments, shoot materials, marketing assets, and related items.
• Monitor asset movement, dispatches, returns, stock availability, and utilization.
• Ensure accurate documentation and timely updates of inventory records.
• Generate periodic reports and provide visibility on inventory status and movement.

Preferred Qualifications

• Bachelor's degree in Marketing, Fashion Management, Business Administration, Communications, or a related field.
• 1-3 years of experience in marketing operations, fashion retail, shoot coordination, influencer management, or related functions.
• Experience handling inventory tracking and operational documentation will be preferred.

Key Skills & Competencies

• Strong coordination and stakeholder management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Excel, PowerPoint, and tracking tools.
• Strong documentation and record-management skills.
• Attention to detail and process-oriented mindset.
• Effective communication and follow-up capabilities.
• Ability to work under deadlines and manage multiple projects simultaneously.
• Willingness to travel as per business requirements.