Travel Desk

Role & responsibilities

1. Manage end-to-end travel arrangements including air tickets, rail tickets, hotel bookings, local transport, Outstation transport, Travel Insurance, Currency and visas.
2. Coordinate domestic and international travel for employees, clients, and management.
3. Ensure compliance with company travel policies and approval processes.
4. Negotiate with travel vendors, airlines, hotels, and transport providers to obtain competitive rates.
5. Handle last-minute travel changes, cancellations, and emergency travel requirements.
6. Maintain records of travel bookings, invoices, and expenses.
7. Process travel-related bills and coordinate with the finance team for payments and reimbursements.
8. Provide travel support and assistance to employees during their trips.
9. Monitor travel costs and prepare periodic travel expense reports
10. Maintain strong relationships with travel agencies and service providers.

Preferred candidate profile

1. Strong coordination and organizational skills 
2. Good communication and interpersonal abilities 
3. Vendor negotiation and cost-control skills 
4. Ability to manage multiple travel requests simultaneously 
5. Problem-solving skills, especially during urgent or unexpected situations 
6. Proficiency in MS Office and travel booking tools