Executive Assistant

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports and presentations, and ensuring smooth day-to-day coordination on behalf of the management team.

The candidate should have excellent communication and organizational skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities:

• Provide high-level administrative and executive support to senior management.
• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, including preparation of agendas and meeting materials.
• Prepare meeting minutes, action points, reports, presentations, and other business documents.
• Follow up with relevant departments and stakeholders on pending tasks and action items.
• Handle emails, correspondence, calls, and other communications on behalf of management when required.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Organize business meetings, conferences, events, and executive engagements.
• Maintain confidential records, documents, and company information.
• Prepare and organize documents for management review, approvals, and signatures.
• Assist in tracking deadlines, projects, and important deliverables.
• Coordinate with internal departments, clients, partners, government authorities, and external stakeholders as required.
• Conduct research and prepare summaries or briefing notes to support management decision-making.
• Maintain proper filing systems and ensure important documents are easily accessible.
• Support management with presentations, spreadsheets, reports, and business correspondence.
• Handle ad-hoc administrative and coordination tasks assigned by senior management.
• Ensure timely follow-up and closure of management-related tasks and requests.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• UAE experience is preferred.
• Excellent written and verbal communication skills in English.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities efficiently.
• Professional appearance, communication, and interpersonal skills.
• High level of discretion and confidentiality.
• Strong follow-up and coordination skills.
• Ability to work independently with minimal supervision.
• Proactive, detail-oriented, and solution-focused approach.

Preferred Skills:

• Experience supporting C-level executives or senior management.
• Experience in business setup, corporate services, real estate, professional services, or a similar corporate environment.
• Strong stakeholder and relationship management skills.
• Ability to prepare professional presentations and management reports.
• Familiarity with CRM or business management systems is an advantage.
• Strong business communication and professional etiquette.