Executive Assistant/ Personal Secretary

Personal Secretary to the Managing Director (MD)

Company: Aakash Fertility Centre & Hospital

Location: Vadapalani, Chennai

Employment Type: Full Time | Permanent

Experience: 6 Months 2 Years

Salary: ( experience, and interview performance)

About the Role

Aakash Fertility Centre & Hospital is seeking a dynamic, highly organized, and professional Personal Secretary to the Managing Director (MD) to provide comprehensive executive and administrative support. This role demands exceptional communication skills, sound judgment, strong organizational capabilities, and the highest standards of confidentiality and professionalism.

The ideal candidate will act as a trusted point of coordination for the Managing Director, ensuring efficient management of schedules, communications, documentation, and executive priorities while contributing to the smooth functioning of the Executive Office.

Key Responsibilities

• Provide dedicated executive and administrative support to the Managing Director.
• Manage the MD's calendar, appointments, meetings, and daily schedule with efficiency and accuracy.
• Coordinate internal and external meetings, prepare agendas, document Minutes of Meeting (MoM), and ensure timely follow-up on action items.
• Draft, review, and manage professional correspondence, emails, reports, presentations, and official documents.
• Screen and prioritize phone calls, emails, and visitors, ensuring effective communication and appropriate escalation where required.
• Liaise with department heads, consultants, vendors, and external stakeholders on behalf of the Managing Director.
• Maintain confidential records, agreements, reports, and sensitive business information with complete discretion.
• Organize travel arrangements, accommodation, and other executive logistics whenever required.
• Track key deliverables, monitor deadlines, and ensure timely follow-up on pending assignments.
• Maintain systematic documentation and filing for easy retrieval and compliance.
• Support the Managing Director in strategic, operational, and administrative initiatives as assigned.
• Uphold professionalism, confidentiality, and efficiency in all interactions and responsibilities.

Candidate Profile

• Bachelor's Degree in any discipline.
• 6 months to 2 years of experience as a Personal Secretary, Executive Assistant, Executive Coordinator, or similar executive support role.
• Experience in a healthcare or hospital environment will be an added advantage.
• Excellent command of spoken and written English is mandatory.
• Strong interpersonal, coordination, and stakeholder management skills.
• High level of integrity with the ability to handle confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time management abilities.
• Ability to work independently in a fast-paced, professional environment.
• Well-presented, proactive, and detail-oriented with a positive attitude.

Industry: Hospital & Healthcare

Department: Executive Office / Administration

Role: Personal Secretary to Managing Director (MD)

Employment Type: Full Time, Permanent