General Services Operations Specialist

Role: General Services Operations Specialist

Location: Abu Dhabi, UAE

This position is for UAE Nationals only.

Role purpose:

• Ensuring that the day-to-day operations run smoothly and efficiently. Coordinate various tasks and processes to optimize productivity and 

  
  

• maintain streamlined functions across departments in terms of all general services (Logistics, warehouse management, management of canteen, fleet 

  
  

• management requests and stationary items and other GS administrative jobs. 

  
  

• In addition to that, handling all GS MIS Reports issuance and updates. 

  
  

Key accountabilities of the role:

• Provide administrative support to the Head of General Service & Operation Managers including drafting and typing letters, memos, and other documents.

  
  

• Monitor and respond to generalserviceteam@adib.ae emails and delegate service custodian in terms of Logistics, warehouse management, management of canteen, fleet management requests and stationary items. 

  
  

• Raise Al Madar/ Sap Ariba PRs to prepare, verify and process all purchases, invoices or expenses for payments as well as maintaining expenditure records of GS - Operation. 

  
  

• Reviews and verifies documents and forms for accuracy, completeness, and conformance to applicable rules.

  
  

• Assist in preparing monthly GS MIS reports such as: RCSA, Vendor payment update tracker, petty cash handling, Budget analysis, Survey analysis, sustainability reports and any additional reports requested by the management. 

  
  

• Ability to develop and create unique presentations and present them to the relevant stakeholders once needed. 

  
  

• Ensure to upload and update the GS shared folders for all MIS reports. 

  
  

• Ensure timely delivery of desired products and services to the end users while encouraging competition between the suppliers within ethical boundaries. 

  
  

• When calling for quotations and tendering, ensure that quotes/ tender is called from selected supplier from Bank Approved Supplier List. 

  
  

• Undertake any additional assignments / projects entrusted by the line management and complete them as per requirement. 

  
  

• Monitors the services deployed for both soft and hard service are aligned with the department goals and objectives. 

  
  

• Analyze all opportunities and recommend ways to improve efficiency and reduce costs. 

  
  

• Prepare reports and control the effective compilation, collection of information and data to enhance service operation. 

  
  

• Investigates and resolves customer inquiries and complaints. 

  
  

• Ensure policies, procedures and agreements are followed. 

  
  

• Ensure that customer surveys are conducted and always observed to confirms the fulfillment of all business requirements are completed with satisfaction 

  
  

Results required:

• Deal with all sections and branches with high cooperation. 

  
  

• To take up more responsibilities and discharge them effectively and efficiently. 

  
  

• Establish and maintain cooperative working relationships. 

  
  

• Prepare accurate and comprehensive reports and meeting deadlines. 

  
  

• To ensure all the task handled or received been completed successfully as per the TAT. 

  
  

• Perform secretarial functions, including drafting and typing letters, memos and other documents 

  
  

Specialist skills / technical knowledge required for this role: 

• Communication skills, organizational ability, time management and planning skills