Executive Assistant

Calendar & Schedule Management: Organize daily appointments, manage calendar invites, and resolve scheduling conflicts.

Communication & Gatekeeping: Screen incoming phone calls, manage emails, respond to routine inquiries, and filter non-essential requests.

Travel & Expense Management: Book flights, hotel accommodations, and ground transport; assemble detailed itineraries; process expense receipts.

Document & File Handling: Draft routine correspondence, organize digital/physical files, type out documents, and prepare basic reports or presentations.

Meeting Preparation: Arrange meeting spaces, prepare agendas, distribute necessary documentation, and take action-item notes.

Crisis Management: Serving as the immediate point of contact when the owner is busy / unavailable or does not want to attend calls.

Process Optimization: Identifying workflow bottlenecks across departments and implementing software, automation, or lean standard operating procedures (SOPs).

Vendor & Partner Negotiations: Managing relations with external contractors, service providers, and key suppliers to negotiate favorable service level agreements.