Executive Assistant To Managing Director

Executive Assistant to the CEO & COO

Advanced Telemed provides teleradiology services to hospitals, imaging centers, and emergency departments. As a distributed operation, we run on tight coordination, clear communication, and dependable follow-through.

We're looking for an exceptional Executive Assistant to serve as the right hand to our CEO and COO and, just as importantly, to be leadership's eyes and ears into the day-to-day. You'll keep the trains running: tracking coverage, chasing down loose ends, protecting calendars, and making sure nothing important slips. This is a high-trust role for someone who is organized, discreet, proactive, and genuinely enjoys being the person who holds it all together.

What you'll do

**Operational visibility & coordination**

• Serve as leadership's daily pulse on operations: who's on shift, who's covering, and where there are gaps or no-shows flagging issues early rather than after the fact.
• Monitor reader/radiologist availability and shift coverage against the schedule, and escalate coverage risks before they become problems.
• Track action items across the team and follow up to ensure things actually get done.

**Executive & calendar support**

• Own and manage the calendars for the CEO and COO scheduling, rescheduling, and protecting focus time.
• Coordinate meetings across time zones, prepare agendas, and capture and circulate follow-ups.
• Handle inbox triage, drafting, and correspondence on behalf of leadership as needed.

**HR support**

• Support day-to-day HR coordination: onboarding logistics, document collection, credentialing reminders, and PTO/coverage tracking.
• Act as a first point of contact for routine staff questions and route them appropriately.
• Help maintain organized, confidential personnel records.

**Billing & finance operations support**

• Assist with billing coordination tracking submissions, chasing missing information, and flagging discrepancies to the right people.
• Help keep invoicing, follow-ups, and payment records organized and current.

**Reminders & general support**

• Keep leadership ahead of deadlines, renewals, and commitments through a reliable reminder system.
• Handle ad-hoc projects, research, travel, and the range of tasks a trusted EA takes on.

## What you bring

• 3+ years as an Executive Assistant, operations coordinator, or similar high-responsibility support role.
• Exceptional organization and follow-through you close loops without being asked twice.
• Strong written and verbal communication, and sound judgment about what to escalate vs. handle.
• Comfort working independently in a remote, fast-moving environment.
• Discretion with confidential business, financial, and personnel information.
• Fluency with calendar, email, spreadsheets, and common productivity/collaboration tools.

## Nice to have

• Experience in healthcare, radiology, telemedicine, or another clinical/services environment.
• Familiarity with billing, credentialing, or HR workflows.
• Experience supporting a distributed or shift-based team.

## What success looks like in the first 90 days

• Leadership never wonders "who's covering today?" you already know and have flagged the gaps.
• Calendars run smoothly with no double-bookings or missed commitments.
• Action items are tracked in one place and consistently followed through.
• Billing and HR loose ends are being caught and closed before they escalate.Advanced Telemed provides teleradiology services to hospitals, imaging centers, and emergency departments. As a distributed operation, we run on tight coordination, clear communication, and dependable follow-through.

We're looking for an exceptional Executive Assistant to serve as the right hand to our CEO and COO and, just as importantly, to be leadership's eyes and ears into the day-to-day. You'll keep the trains running: tracking coverage, chasing down loose ends, protecting calendars, and making sure nothing important slips. This is a high-trust role for someone who is organized, discreet, proactive, and genuinely enjoys being the person who holds it all together.