SENIOR EXECUTIVE ASSISTANT PROMOTERS OFFICE

Exciting Opportunity | Senior Executive Assistant – Promoters Office | Pune (Chakan)

Are you someone who thrives in a dynamic leadership environment, enjoys bringing structure to complex situations, and has a natural ability to drive execution

Were looking for a Senior Executive Assistant – Promoters Office / Group Management Office. to work closely with the Promoter across multiple businesses and strategic initiatives. This role offers a unique opportunity to gain direct exposure to leadership decision-making, corporate affairs, business strategy, and high-level stakeholder interactions.

aerpace is an innovative mobility and aerospace company focused on transforming the future of transportation through sustainable, all-electric, and next-generation travel solutions. Driven by a vision to make intercity and interstate transportation faster, safer, more efficient, and environmentally responsible,

aerpace is developing cutting-edge technologies that redefine how people and goods move. With a team of visionary leaders, engineers, and innovators, Aerpace is committed to shaping the future of mobility by creating intelligent transportation ecosystems that deliver seamless, sustainable, and transformative travel experiences.

• Manage the Promoters priorities, meetings, calendar, bookings and critical follow-ups.
• Attend key meetings and prepare Minutes of Meeting, action points and timelines
• Partner closely with the Promoter on key business priorities and strategic projects.
• Coordinate with senior leadership, directors, consultants, legal advisors, bankers, investors, and external stakeholders.
• Assist in reviewing and coordinating agreements, MOUs, NDAs, resolutions, notices and corporate documents.
• Coordinate investor, banking, valuation and due diligence documentation.
• Prepare meeting notes, track action items, and ensure seamless execution of key decisions.
• Support board-related, corporate, legal, and governance matters through effective coordination and follow-through.
• Build and maintain robust information systems, trackers, presentations, and business reports.

• MBA with 7–12 years of relevant experience.
• Experience working with a Founder, Promoter, Chairman, CEO, or Managing Director.
• Exceptional drafting, documentation, and communication skills.
• Strong understanding of corporate documentation, agreements, governance processes, and stakeholder management.
• Practical familiarity with board processes, resolutions, statutory documentation, due diligence and corporate compliance coordination.
• Outstanding organizational abilities with a strong bias for execution and ownership.
• Comfortable using ChatGPT and AI productivity tools.
• Professional maturity, discretion, and the ability to manage multiple priorities with confidence.

• Prior experience working directly with a Promoter, Chairman, Founder, Managing Director, or CEO will be strongly preferred.
• Professionals with strong exposure to legal and corporate documentation, agreement management, and business coordination will be preferred.
• Female candidates are encouraged to apply.
• The ideal candidate should be a quick learner, remain composed under pressure, and be comfortable operating in a dynamic and fast-paced Promoters Office environment.
• Should possess a strong ownership mindset and demonstrate the ability to independently drive follow-ups, execution, and closure of assigned matters.
• Must be confident in driving follow-ups while maintaining professional, effective, and respectful communication with senior management and external stakeholders.

Location: Pune (Chakan)

• Occasional travel as required
• If you enjoy working at the intersection of leadership, execution, corporate affairs, and strategic coordination, wed love to connect.
• Please send your profile to [HIDDEN TEXT] or refer suitable candidates.