Administration Executive

Job Title: Admin Executive / Sr. Executive

Department: Administration / Operations

Location: Gorakhpur

Reporting To: Admin Manager / Operations Head

Job Summary:

The Admin Executive will be responsible for managing procurement activities, coordinating transportation, and maintaining accurate inventory records to ensure smooth day-to-day administrative and operational functions.

1. Procurement Management

• Identify, evaluate, and coordinate with vendors and suppliers.
• Raise Purchase Requisitions (PR) and Purchase Orders (PO) as per requirement.
• Negotiate prices, terms, and delivery schedules to ensure cost efficiency.
• Ensure timely procurement of office supplies, store materials, and operational items.
• Maintain vendor records and procurement documentation.

2. Transport Management

• Coordinate transportation for material movement, inter-store transfers, and deliveries.
• Manage transport vendors and negotiate rates where applicable.

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• Ensure timely dispatch and receipt of materials.
• Track vehicle movement, fuel usage, and transport-related expenses.
• Handle transport-related issues and ensure compliance with safety norms.

3. Inventory Management

• Maintain accurate inventory records in ERP/Excel.
• Monitor stock levels and initiate replenishment to avoid shortages or excess stock.
• Conduct periodic stock verification and reconcile discrepancies.
• Ensure proper storage, labeling, and handling of materials.
• Prepare inventory reports and share with management. Role & responsibilities