Payroll Officer

Duties & Responsibilities:

Payroll & Benefits Administration

• Manage end-to-end payroll operations, ensuring accurate and timely salary processing for employees across multiple entities under a shared services environment.
• Administer payroll additions and deductions, including loans, advances, fines, bills, and statutory and non-statutory deductions in compliance with UAE labor laws.
• Ensure compliance with MOHRE regulations, including Wage Protection System (WPS), leave entitlements, and end-of-service benefits.
• Perform gratuity, and final settlement calculations in accordance with UAE Labor Law and company policies.
• Manage annual air ticket allowances and employee benefits administration.
• Monitor and track employee air ticket dues and entitlements, making sure ticket allowances are paid or booked on time according to eligibility and company policy.
• Monitor labor law changes and implement updates to payroll procedures and policies.

Time & Attendance Monitoring

• Monitor daily time and attendance records, including late arrivals, early departures, absences, and missed punches.
• Verify attendance records, overtime, and timesheets to ensure payroll accuracy.
• Coordinate with department heads to resolve attendance discrepancies before payroll cut-off.

Leave Management & Tracking

• Administer leave management, including accruals, balances, encashments, and leave salary calculations.
• Maintain and update the company leave tracker for annual leave, sick leave, and other leave types, making sure balances are accurate and up to date.
• Track employees on leave and their return-to-work dates, and follow up on late returns or unapproved absences.

End of Service & Exit Management

• Process end-of-service benefits and final settlements for resigning and terminated employees.
• Follow up on labour card cancellation for exiting employees.
• Monitor visa cancellation status and make sure it is completed within the required timelines.
• Coordinate with Head of Department and Finance to make sure all clearance, dues, and documents are finalized before employee exit.

Employee Data Management

• Maintain employee master data, including salary revisions, promotions, increments, job title changes, and bank details.
• Ensure confidentiality and accuracy of payroll records and employee information.

Reconciliation, Reporting & Compliance

• Reconcile payroll accounts and perform validations to ensure financial and statutory compliance.
• Prepare payroll reports and support management reviews, audits, and financial reporting.
• Conduct periodic payroll audits and provide required documentation for internal and external audits.

Employee Support & Stakeholder Coordination

• Serve as the primary point of contact for payroll, benefits, attendance, and leave-related inquiries.
• Investigate and resolve payroll discrepancies in a timely manner.