Receptionist

About AkzoNobel

Since 1792, we’ve been supplying the innovative paints and coatings that help to color people’s lives and protect what matters most. Our world class portfolio of brands – including Dulux, International, Sikkens and Interpon – is trusted by customers around the globe. We’re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It’s what you’d expect from a pioneering and long-established paints company that’s dedicated to providing sustainable solutions and preserving the best of what we have today – while creating an even better tomorrow. Let’s paint the future together.

For more information please visit www.akzonobel.com

copyright 2024 Akzo Nobel N.V. All rights reserved.

Job Purpose

As part of the admin team, the role is responsible to manage the front desk.

Key Accountabilities

• Greet and welcome visitors and ensure they are directed to proper meeting room and handover visitor access cards as required.
• Receive, screen and direct all calls to appropriate department. Deal with queries as received from external customers, clients.
• Demonstrating safety procedures, ensure all are aware of safety measures inside office premises.
• Organize meeting room diaries.
• Manage couriers, coordinate and prepare shipments for pick-up and delivery. Coordinating with DHL requesting quote as required, preparing proper documentations (such packing list, invoice and airway bill to ensure no hold of shipment in custom. Tracking of courier as needed.
• Handle all incoming and outgoing posts/mails and couriers (logbook entry).
• Maintain adequate office supplies and stationeries.
• Handling of admin petty cash for day to day office admin transactions and claims.
• Carry out facility management of the office premises (lights/doors/faucet/coffee machines etc.)
• Addition and deletion staff access card.
• Lunch arrangement for meetings & training hosted in Marina & Al Quoz office. Informing staff of their food arrival.
• Requesting HR approval for HCL site engineer visit to office in weekly basis.
• Coordinates with contractor/supplier for office maintenance such as equipment maintenance, and electrical maintenance, carpentry, and pest control and some IT related matter.
• Organize and schedule meetings and events as required.
• Carry out some clerical duties like printing, preparing documents, and taking signatures as required.
• Monitoring office driver & designate work as needed.
• Provide support to Admin team as when and required.
• Performed various secretarial/clerical duties such as documenting, photocopying, mailing, and organizing filing system.
• Undertake general administrative duties as maybe required from time to time.

• Minimum High School Certificate. College / University degree will be preferred
• Relevant experience to manage front desk / receptionist responsibilities
• Highly customer service oriented
• Proficient in using MS Office Tools / Outlook email system
• Proficiency in English communication skills, both written and spoken

At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

Requisition ID: 41798