UAE National | Part Time Accountant Trainee | Airport Rd | 4pm To 8pm

Invoicing & Delivery Management

• Perform financial transactions and process invoices in a timely manner.

• Ensure all AFM document processes are strictly adhered to, ensuring all bank payments are met.

• Ensure revenue/provision processes are accurate and the assignee clause is error-free.

• Substantiate financial transactions by auditing documents.

• Record and maintain all financial operations.

• Manage intra-company and government sales transactions.

• Authorize all in-house AFM sales and credit customers.

• Produce daily invoice summaries for credit invoices and sales return cases; monitor all outstanding debts and report accordingly.

• Support and guide Matrix Managers, Sales team, and Sales Admin.

Cash (Revenue & Petty Cash Fund) Management

• Collect and verify all cash/credit card/cheque payments against invoices and post collections in SAP.

• Monitor petty cash float to ensure adequate balance and review pending reimbursements/claims for submission.

• Maintain and balance daily collection and petty cash fund twice daily.

• Monitor insurance limits of cash/collection in vault and ensure coverage from AOIC if limits are exceeded.

• Deposit all collected revenue in SCDM on the same day.

• Upload daily collection reports to the shared drive provided by the FSSC/AFSS.

• Ensure all collection/PCF verification and handovers are properly signed and filed for future reference.

• Monitor and communicate cheque clearance, bouncing cheques, and refund cheques.

• Ensure accurate data entry in SAP, keep billing cancellations and advance payments minimal, and clear and monitor cash invoices not yet collected.

• Post sublet and bought-out charges to job cards for customer billing.

• Maintain strict adherence to AFM company policy regarding customer refunds and keep a log for tracking purposes.

• Perform surprise cash counts as per SOP.

Financial Reporting, Cost & Internal Controls

• Conduct finance-related processes in compliance with AFM policies and procedures (SOPs).

• Support monitoring of Opex and Capex.

• Ensure AFM administration document processes are adhered to at all times.

• Monitor clearance of open POs and follow up with COT and showroom admin team monthly.

• Carry out ad hoc tasks/reports as required by the FBP/FM/Branch Management.

Accounts Receivables Management (AR Management)

• Review and ensure timely submission of second sets.

• Daily/weekly/monthly monitoring of branch AR report and follow-up with channels for timely collection of outstanding/overdue invoices.

• Maintain a list of all credit facilities provided to branch credit customers, including credit limit, credit period, main contact details, and credit facility documents.

• Reconcile credit customer accounts.