Accounts Payable Specialist

AlphaSense is a market intelligence and search platform used by the worlds leading companies and financial institutions. Since 2011, our AI-based technology has helped professionals make smarter business decisions by delivering insights from an extensive universe of public and private content—including equity research, company filings, event transcripts, expert calls, news, trade journals, and clients’ own research content.

Headquartered in New York City, AlphaSense employs over 1,000 people across offices in the U.S., U.K., Finland, Germany, India, and Singapore.

For more information, please visit www.alpha-sense.com

Summary

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Reporting to the Accounting Manager in our New York City HQ, the position will be responsible for recording payables and processing payments as part of a world-class accounting and finance function. You will work as part of a growing team at a well-funded growth-stage tech company, will have direct communications with vendors, and will have a significant opportunity to advance your career as the company scales.

Responsibilities

• Enter vendor data, record payables in the accounting system and ensure they are processed successfully on a timely basis
• Deal directly with vendors: requesting forms, registering payment details, communicating follow up requests
• Work closely with vendors to resolve invoice payment inquiries and discrepancies in a timely manner
• Verify the accuracy of vendor invoices and ensure that correct general ledger account codes and descriptions are used
• Generate payment to vendors on a routine schedule and match the payment with backup for review by the accounting manager
• Review, reconcile and prepare analysis for GL accounts related to AP and expense postings.
• Review and manage expense reports to ensure compliance with company policy and ensure that correct general ledger account codes and descriptions are used
• Review corporate credit card activity to allocate the correct general ledger codes and ensure accurate attachment of the backup supports
• Support global accounting team for monthly accrual report compilation.
• Prepare US Internal Revenue Service (IRS) Form 1099s for all eligible vendors and file appropriate reports with the IRS
• Support internal and external audits as needed
• Special projects as needed

• Strong customer service skills
• AA or BA in accounting or related field (or commensurate experience)
• Fluent in English
• Exceptional Oral and written communication skills; attention to details and follow through
• Proficiency MS Office is required
• Experience in using accounting software (Sage Intacct or other Accounts Payable software a plus, but not required)
• Hours will be flexible, but some overlap with colleagues in New York City will be required

• Have experience with building and implementing AP approval and payment process (end to end) - for example, procedures for procurements, new vendor onboarding, invoice approval, invoice tracking (w/potential work on future cash disbursement projection), payment processing.
• Able to articulate the issue and project on hand and be consistent in following up/communicating status/progress.
• Willing to take on new tasks (audit support and potential working on areas outside of AP)

• Have experience working with US firm for processing APs
• Experience/exposure with month-end close

For more information, please contact Kavita Ajwani on LinkedIn or by mobile at +91 9356501536 or by email: kajwani@alpha-sense.com.