Travel Desk Executive

Job Title: Travel Desk Executive

Department: Administration / Travel Desk

Job Location: Gachibowli, Hyderabad

Experience: 2-10 Years

Employment Type: Full-Time

Job Summary

We are looking for a well-organized and proactive Travel Desk Executive to manage employee travel arrangements, including flight and train bookings, hotel reservations, ground transportation, and travel-related documentation. The candidate should have good coordination, communication, and negotiation skills to ensure smooth and cost-effective travel management.

Roles & Responsibilities

• Coordinate domestic and international travel arrangements for employees and management.
• Book flight tickets, train tickets, hotel accommodations, cabs, and other transportation services.
• Handle travel requests, itineraries, cancellations, rescheduling, and refunds.
• Coordinate with travel agencies, airlines, hotels, and transportation vendors.
• Ensure all travel bookings comply with company policies and approved budgets.
• Maintain travel records, booking details, invoices, and expense reports.
• Assist employees with travel queries, itinerary changes, and emergency travel requirements.
• Verify travel bills and invoices and coordinate with the Accounts/Finance team for payment processing.
• Negotiate with vendors to obtain competitive rates and cost-effective travel solutions.
• Prepare periodic travel reports and maintain accurate documentation.
• Ensure timely communication of travel schedules, tickets, hotel confirmations, and other relevant details.
• Support visa, passport, and other travel documentation processes, wherever required.

Qualifications

• Any Graduate (B.Com, BBA, BA, or equivalent qualification preferred).
• Basic knowledge of airline ticketing, hotel reservations, and travel management procedures.
• Proficiency in MS Office, particularly Excel and Outlook.
• Good written and verbal communication skills in English.
• Knowledge of domestic and international travel booking platforms is preferred.

Key Skills Required

Travel Desk Management | Flight Ticket Booking | Hotel Reservations | Cab Booking | Travel Coordination | Vendor Management | Travel Expense Management | MS Excel | Communication Skills | Documentation | Problem-Solving

Interested candidates can apply with their updated resume.