Administration Head

Job Opportunity: Assistant Manager / Deputy Manager Administration & Infrastructure

Overview:

• Department: Administration & Infrastructure
  
• Experience Required: 10 - 15 Years
  
• Location: Mumbai (Corporate Office)
  
• Industry Preference: NBFC / Banking / BFSI / Retail (Multi-location setup preferred)
  

Role Overview

The role holder will be responsible for end-to-end administration, facility management, and branch infrastructure activities—ranging from site setups, renovations, and vendor negotiations to compliance, maintenance, and asset tracking.

Key Responsibilities

• Branch Setup & Infrastructure Expansion:
  
• Support new branch/office setups, relocations, renovations, expansions, and closures.
  
• Conduct site visits, assess site readiness, coordinate space planning, and ensure timely completion of fit-outs.
  
• Travel across branch locations as required for inspections, project execution, and handovers.
  
• Vendor Management & Procurement:
  
• Source, evaluate, and manage vendors, contractors, landlords, and architects.
  
• Handle vendor negotiations, quotation comparisons, work orders, contracts, and renewals.
  
• Procure office furniture, fixtures, IT/office equipment, and operational consumables.
  
• Facility Management & Daily Operations:
  
• Oversee day-to-day facilities, housekeeping, building maintenance, security operations, and administrative services.
  
• Maintain comprehensive records of office assets, inventory, AMC contracts, lease agreements, and compliance files.
  
• Ensure all branch and corporate facilities adhere to statutory, fire, health, and workplace safety norms.
  
• Cost Control, Stakeholder Alignment & Reporting:
  
• Track administrative and infrastructure expenses against allocated branch budgets to ensure cost efficiency.
  
• Partner closely with internal departments (HR, IT, Finance, Operations, and Business heads) to resolve branch-level operational needs.
  
• Maintain robust trackers, MIS reports, CAPEX/OPEX summaries, and vendor performance dashboards.
  

Candidate Profile

• Experience: 5–6 years of hands-on experience in Administration, Corporate Infrastructure, Facility Management, or Commercial Real Estate.
  
• Domain Exposure: Prior experience within NBFC, Banking, Financial Services, Retail, or large distributed branch networks is highly preferred.
  
• Competencies: Strong operational grasp of vendor management, procurement workflows, budget monitoring, and facility operations.
  
• Soft Skills: Excellent negotiation, inter-departmental coordination, and communication skills.
  
• Mobility: Willingness and flexibility to travel to regional locations/branches as required.