Coordinator, Business Support

About The Company

ADNOC is one of the worlds leading energy producers, and a primary catalyst for the growth and diversification of the United Arab Emirates. Our diverse family of more than 50,000 employees is made up of over 100 different nationalities. People from different backgrounds, with unique perspectives and wide-ranging skillsets, who share a collective responsibility: to enable and accelerate progress, both here in the UAE and across the globe. Here at ADNOC, we go beyond business as usual. We do things differently, challenge convention, and embrace new ways of thinking. This is what defines and differentiates us. By working together every day, we’re bringing energy to life.

Job Purpose

Provide personnel and administrative services to B&CS Directorate’s employees. Coordinate such activities with the concerned Directorates/Function in accordance with Company’s policies and procedures. Review and execute manpower plans, conducting studies/surveys as required and implementing training and development programs in coordination with concerned Units in ADNOC and Group Companies to ensure consistency in application of policies, rules and regulations.

Coordinate with Group Information Technology Function for the support and maintenance of IT related equipment and applications installed in B&CS Directorate. Assess and monitor implementation of various applications to suit the B&CS Directorate requirements.

Job Specific Accountabilities

Coordination with HC

• Coordinate and provide general personnel support services to B&CS employees for matters such as benefits, entitlement, etc. by handling their procedural implementation, etc. as per company policies and procedures.
• Prepare standard correspondence addressed to concerned ADNOC Directorates and Group Companies on related matters such as resignation/termination and redundancy for demobilization, etc.
• Ensure the personnel records of B&CS employees are accurately recorded and maintained, follow up the necessary employees status change for promotion/re-designation, transfer, termination, etc. as instructed by Management.
• Liaise with B&CS Functions to collate manpower requirements, develop manpower plans in collaboration with relevant HC&A functions. Coordinate and execute the approved plans ensuring adherence to B&CS’s business needs.
• Review and process on all invoices related to B&CS and coordinate with Finance & Investment Directorate to ensure payments are made in a timely manner.

• Formulate training and development programs/Career Development plans for UAE Nationals within B&CS Directorate in consultation with relevant HC&A functions.
• Develop check lists of nominees for training courses/seminars ensuring conformity with the approved training plan. Coordinate with relevant HC functions for scheduling the implementation of approved training and career development plans.
• Coordinate the orientation program for new employees with B&CS Functions, ADNOC Directorates and Group Companies.
• Plan and execute the induction/briefing programs for new recruit employees on company personnel policies and procedures.

• Coordinate the issuance of security passes as required for staff, delegations and visitors. Ensure records are accurately, timely and safely maintained.
• Coordinate with relevant Functions concerned for entry visa, residence permits, hotel reservations, accommodation, transportation, etc. for contractors, special contract employees, delegations and visitors.
• Review and process requests from B&CS Functions concerned for technical books, periodicals and journals ensuring their timely procurement and distribution.
• Coordinate with B&CS Functions to collate the Directorate’s needs for office and general services including maintenance, furniture, vehicles, equipment, lay-out, telecommunication facilities, stationery and office machinery. Ensure completeness and conformity with company specifications, ensure accurate record keeping, consolidate and follow-up the implementation accordingly.
• Coordinate conferences (overseas/in-house) within the Directorate for participation and contacts conference organizers for registration and confirmation and fees payments. Coordinate and follow-up the business missions.
• Coordinate ADNOC B&CS sponsored activities such as Forums and Conferences, coordinate all arrangements i.e. transportation, accommodation, host dinning and conference materials, etc. for hosts and participating delegates.

Minimum Qualification

Bachelor’s degree in Business Administration or equivalent.

Minimum Experience, Knowledge & Skills

• 4 years of experience in Human Recourses, administrations, contracts coordination, products quality and information technology requirements.
• Awareness of Arbitration processes and requirement and Human Recourses requirements.