Manager HR & Liaisoning (API Pharma Only)

Location: Pydibhimavaram, Srikakulam district, Andhra Pradesh close to Vizag.

Qualifications

Education: Bachelors or master’s degree in human resources, Business Administration, Industrial Relations, Public Administration, or a related field. Certifications in Labor Laws, Industrial Relations, or Compliance Management. Additional qualifications in regulatory compliance or government liaison will be advantageous.

Experience: 12-15 years of experience in a manufacturing or pharma environment, with at least 5 years in a senior role focused on liaison, administration, and IR/HR functions.

Position Summary:

The oversee the licensing and compliance activities, administrative operations, and IR & HR management for a pharmaceutical unit involved in API and Intermediates production. This role ensures adherence to legal and regulatory requirements, fosters a safe and compliant working environment, and promotes employee engagement and well-being.

Key Responsibilities

1.

liaison Activities: Build and maintain relationships with local and state government authorities, including Drugs Control Administration (State FDA). Andhra Pradesh Pollution Control Board (APPCB). Ministry of Environment, Forest, and Climate Change (MoEFCC). Fire Department and local Municipal Corporation. Labor Department and Industrial Safety Authorities. Coordinate with relevant authorities for timely renewal and maintenance of essential licenses and permits. Represent the organization in discussions, inspections, and audits conducted by regulatory and compliance agencies. Track regulatory changes and ensure the unit remains fully compliant with the latest standards and requirements. Provide periodic updates and reports to Plant head and to corporate office on regulatory developments and liaison efforts.

1.1 Liaison Permits and Licenses to Manage:

Drug Manufacturing License (API and intermediates)

Environmental Clearances (CFE & CFO from APPCB)

Fire and Safety Clearance

Factory License (Factories Act, 1948)

Hazardous Waste Management Authorization

Labor compliance documentation

• Managing local people
• 2.
• Administrative Activities:

Facility and Equipment Maintenance: Ensure maintenance of office facilities, including HVAC, lighting, and other essential equipment, to provide a comfortable work environment.

Supply and Inventory Management: Monitor and manage office supplies, ensuring availability and maintaining inventory levels.

Vendor Management: Oversee relationships with vendors and service providers, ensuring timely and cost-effective procurement of goods and services.

Access Control and Security: Implement security protocols, including visitor management, employee ID access, and surveillance systems, to ensure a secure workplace.

Emergency Response and Safety Drills: Coordinate periodic fire drills, safety training, and emergency response exercises to prepare employees for emergencies.

• Compliance with Safety Standards: Ensure adherence to safety protocols in line

with regulatory standards, particularly relevant in high-risk pharmaceutical

environments.

• Cleanliness and Sanitation: Oversee housekeeping operations to ensure

cleanliness in common areas, workstations, restrooms, and canteens.

• Waste Management: Coordinate with facility management teams for proper waste

segregation, disposal, and adherence to environmental standards.

• Employee Amenities: Manage cafeteria or canteen services, transportation

arrangements, and recreational facilities to improve employee comfort.

• Employee Transportation: Coordinate transport services for employees if required,

particularly for shift workers, ensuring timely and safe commutes.

• Travel and Accommodation: Manage travel arrangements, accommodations, and

expense reimbursements for employees on official business.

• Administrative Compliance: Ensure all administrative processes are in line with

statutory requirements, including licensing, sanitation, and operational permits.

• Document Management: Maintain organized records of all admin and facility-related

documents, including vendor contracts, maintenance schedules, and compliance

certificates.

• Audit Preparation: Support regulatory, HR, and facility audits by preparing necessary

• documentation and ensuring that all admin procedures are up to standard.
• 3. IR & HR Activities: Oversee all HR activities including hiring, training, performance
• management, and employee engagement. Develop and maintain harmonious Industrial
• Relations (IR) and foster a productive working environment. Address employee grievances,
• conduct disciplinary proceedings, and handle labor disputes, if any. Ensure compliance with
• labor laws, including the Employees’ Provident Fund (EPF), Employees’ State Insurance (ESI), and
• Contract Labor Act. Promote employee well-being programs and ensure adherence to health and
• safety regulations. Facilitate regular communication between employees and plant head to
• enhance transparency and morale. Maintain employee records and manage payroll in
• compliance with statutory requirements of all employees on and off role. Maintaining
• Documentation and Record-Keeping.
• Industry Experience: In-depth experience in the API or Intermediates pharma industry with a
• strong understanding of licensing, regulatory requirements, and IR practices.
• Knowledge: Comprehensive knowledge of licensing requirements and regulatory compliance in
• pharmaceuticals. Strong knowledge of HR and labor laws, including labor rights, health and
• safety standards, and industrial relations. Familiarity with administrative operations such as
• facility management.
• Skills: Excellent communication and interpersonal skills to manage relationships with
• regulators, employees, and cross-functional teams. Strong analytical and problem-solving skills
• with a detail-oriented approach to compliance. Leadership skills to manage cross departmental
• functions and foster a positive work environment. Negotiation and conflict-resolution skills for
• handling IR and HR challenges.
• Abilities: Ability to multitask and handle multiple priorities in a fast-paced environment.
• Aptitude for process improvement and implementing best practices. High integrity, with the
• ability to maintain confidentiality and handle sensitive information.
• Expected Behaviors:

• Compliance-Driven: Demonstrates a strong commitment to regulatory and policy

compliance, setting high standards for ethical and legal conduct.

• Proactive Problem Solver: Anticipates potential issues and addresses them proactively

with creative, practical solutions.

• People-Centric: Balances productivity and efficiency with the well-being and

engagement of employees.

• Transparent and Approachable: Maintains an open-door policy, fostering a culture of trust

and open communication.

• Detail-Oriented: Ensures accuracy and attention to detail in all licensing, administrative,

and HR activities.