Executive- Admin

Job Summary:

We are seeking a highly organized and detail-oriented Junior Administrative Assistant to provide administrative support to our team. The successful candidate will perform a variety of administrative tasks, including preparing documents, managing calendars, and coordinating travel arrangements. This is an excellent opportunity for a recent graduate or someone looking to gain experience in an administrative role.

Key Responsibilities:

• Provide administrative support to the team, including preparing documents, reports, and presentations
• Manage calendars, schedule appointments, and coordinate travel arrangements
• Answer and direct phone calls, respond to emails and respond to public inquiries
• Maintain accurate and up-to-date files, both physical and digital
• Perform data entry tasks, including maintaining databases and spreadsheets
• Assist with special projects, such as event planning and organization
• Develop and maintain relationships with internal and external stakeholders
• Perform other administrative tasks as required

Requirements:

• Any Graduate / diploma or equivalent required; post-secondary education or certification in administration an asset
• 3-5 years of administrative experience, preferably in a fast-paced office environment
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills, with the ability to interact with colleagues, clients, and external stakeholders
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong attention to detail and ability to maintain accuracy in work
• Flexibility and adaptability, with the ability to adjust to changing priorities and deadlines