Administrative Coordinator With Reception Duties

Job description / Role

Apt Resources is looking for a well-organized, professional, and detail-oriented administrative coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks, maintaining company documents and records, and providing general administrative support, with light reception duties.

The ideal candidate must have excellent communication and organizational skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.

Job responsibilities

Office administration

• Handle daily office administrative tasks and general clerical duties.
• Maintain, organize, and update company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Manage incoming and outgoing emails, correspondence, and office communications.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments, external suppliers, and service providers.
• Receive, organize, and distribute incoming and outgoing documents and deliveries.
• Ensure the smooth and efficient day-to-day operation of the office.
• Provide administrative assistance to management and other departments as required.

Reception duties

• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to general inquiries, and direct calls to the appropriate departments.
• Maintain the reception area in a clean, organized, and presentable condition.
• Assist with scheduling appointments and coordinating visitor arrangements.
• Provide basic front desk support whenever required.

Requirements

• A bachelors degree or diploma in business administration, office management, or a related field is preferred.
• Previous experience in an administrative or office support role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy in handling documents.
• Professional appearance and good interpersonal and communication skills.
• Ability to work independently and handle multiple administrative tasks efficiently.
• Reliability, proactivity, and the ability to maintain confidentiality.

Benefits

As per market standards.