Administrative & HR Coordinator (Receptionist Duties)

Job description / Role

Apt Resources is looking for a well-organized, professional, and detail-oriented Administrative & HR Coordinator to join a company in Dubai. The successful candidate will be responsible for handling front desk operations, providing administrative support, and assisting with day-to-day human resources activities.

The ideal candidate must have excellent communication and interpersonal skills, a professional appearance, and the ability to manage multiple tasks efficiently while ensuring smooth office operations.

Job responsibilities

Receptionist duties

• Welcome and assist visitors, clients, and business partners professionally.
• Answer incoming calls, respond to inquiries, and direct calls to the appropriate departments.
• Manage incoming and outgoing emails, correspondence, and deliveries.
• Maintain the reception area in a clean and presentable condition.
• Schedule appointments and meetings, and coordinate visitor arrangements.

Office administration

• Handle daily office administrative tasks and general clerical duties.
• Maintain and organize company files, documents, and records.
• Prepare letters, reports, memos, and other business correspondence.
• Monitor office supplies and coordinate purchasing when necessary.
• Assist in arranging meetings, appointments, and company activities.
• Coordinate with internal departments and external suppliers.
• Ensure the smooth and efficient day-to-day operation of the office.

HR coordination

• Assist with recruitment activities, including job postings, CV screening, interview scheduling, and candidate coordination.
• Maintain and update employee records and HR documentation.
• Assist with onboarding and offboarding procedures.
• Coordinate employee attendance, leave records, and other HR-related matters.
• Prepare employment letters, HR forms, and other personnel documents.
• Assist in coordinating visa applications, renewals, and other employee-related documentation.
• Support HR in implementing company policies and procedures.
• Handle confidential employee information with professionalism and discretion.

Requirements

• A bachelor’s degree in business administration, human resources, or a related field is preferred.
• Previous experience in reception, office administration, and HR coordination.
• Experience handling front desk operations and general office administration.
• Basic knowledge of HR functions, recruitment, and employee documentation.
• Good knowledge of MS Office applications, particularly Word, Excel, and Outlook.
• Excellent verbal and written English communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Professional appearance with excellent interpersonal and customer service skills.
• Ability to work independently and coordinate effectively with different departments.
• Reliable, responsible, detail-oriented, and able to maintain confidentiality.
• Previous UAE work experience is an advantage.

Benefits

As per market standards.