Accounts Payable Specialist

Overview

The Accounts Payable Specialist is responsible for managing the companys accounts payable processes using EZAP and K8 software. This role focuses on efficiently processing invoices, ensuring timely payments to vendors, and maintaining accurate financial records within the K8 ERP system. The specialist leverages EZAPs automation capabilities to streamline invoice capture, matching, and payment workflows, enhancing productivity and accuracy.

Key Responsibilities

Invoice Processing with EZAP: Utilize EZAP to electronically import, scan, and match supplier invoices to purchase orders within the K8 system. Leverage EZAPs OCR technology to reduce manual data entry and ensure accurate invoice capture.

Payment Management: Process payments to vendors through K8, including checks, ACH, or wire transfers, ensuring compliance with payment terms and deadlines. Use EZAP to code and approve invoices efficiently.

K8 Data Management: Enter and maintain accounts payable data in K8, ensuring proper general ledger coding and alignment with purchase orders or contracts. Reconcile vendor statements and resolve discrepancies.

Vendor Coordination: Communicate with vendors to address payment inquiries or disputes, using accurate and up-to-date information from EZAP and K8 to maintain strong relationships.

Reconciliation and Reporting: Perform account reconciliations in K8, verifying transactions against EZAP-processed invoices. Generate aging reports and cash flow insights using K8s reporting tools.

Automation Optimization: Maximize EZAP’s AI-driven features (e.g., template-free scanning and secure cloud storage) to streamline daily AP tasks and reduce processing time.

Compliance: Ensure all AP activities adhere to company policies, tax requirements (e.g., 1099reporting), and K8-configured workflows.

Collaboration: Work with procurement, finance, and operations teams within K8 to align AP processes with broader business objectives.

Skills and Qualifications

Technical Proficiency: Hands-on experience with EZAP for invoice automation and K8 ERP for accounts payable management and reporting.

Attention to Detail: Strong ability to verify invoice accuracy and maintain precise records across both systems.

Analytical Skills: Competence in reconciling accounts and identifying discrepancies using K8 and EZAP data.

Communication: Effective verbal and written skills for vendor interactions and internal collaboration.

Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment, leveraging automation tools.

Problem-Solving: Skill in resolving payment or system-related issues efficiently.

Experience: 3-4 years of accounts payable experience, ideally with exposure to ERP systems (K8 preferred) and AP automation tools (EZAP or similar).

Education: High school diploma required; an associate’s or bachelor’s degree in accounting, finance, or a related field is a plus.

Work Environment

• Hybrid
• Regular interaction with EZAP’s cloud-based interface and K8’s ERP platform.
• Collaborative role requiring coordination with multiple departments via K8 workflows.

Typical Requirements

• Familiarity with EZAP’s AI and OCR capabilities for invoice processing.
• Proficiency in navigating K8 for AP transactions, vendor management, and reporting.
• Ability to adapt to system updates or integrations between EZAP and K8.