Executive Assistant To Managing Director

Key Responsibilities

• Manage MDs calendar, appointments, meetings and daily schedule
• Coordinate domestic & international travel, including flights, hotels, visas, transfers and itineraries
• Willing to frequently travel within India and internationally, including accompanying the MD on business trips
• Coordinate trade shows, exhibitions, conferences and business meetings
• Handle emails, correspondence, documents and meeting preparation
• Prepare meeting notes, action trackers and follow-ups
• Coordinate projects, timelines and deliverables
• Conduct research and information analysis
• Prepare reports, presentations and basic spreadsheet analysis
• Use ChatGPT, Claude and other AI tools for research, drafting, summaries and productivity
• Coordinate with internal teams and external stakeholders
• Handle confidential information professionally
• Candidate Requirements
• Education and Experience
• • Bachelors degree in any discipline; MBA preferred.
• • Approximately 37 years of experience in executive assistance, senior administrative support or a similar role.
• • Experience supporting a Managing Director, CEO, founder or senior executive is preferred.
• • Experience in real estate or a related industry is an advantage, but not essential.
• • Demonstrated ability and willingness to undertake frequent domestic and international travel.
• Essential Skills
• • Excellent organisational and time-management skills.
• • Strong practical proficiency in Claude, ChatGPT and other relevant AI tools.
• • Good analytical and research capabilities, with strong attention to detail.
• • Proficiency in Microsoft Office or Google Workspace, particularly Excel, Word and PowerPoint.
• • Excellent written and verbal communication skills.
• • Ability to manage multiple requests, prioritise effectively and follow through independently.
• • Professionalism, discretion, reliability and a high degree of confidentiality.
• • Competence in managing complex travel logistics, visas and event coordination.
• Personal Attributes
• • Proactive, dependable and responsive.
• • Resourceful and comfortable solving day-to-day problems independently.
• • Willing to handle routine administrative tasks as well as research, analytical and project-related assignments.
• • Adaptable to changing schedules and priorities, including frequent travel.
• • Curious about technology and keen to use AI to work smarter.
• • Comfortable working closely with senior leadership in a fast-paced environment.
• • Ready and able to travel frequently within India and internationally as an essential part of the role.