Executive Assistant To Chief Executive Officer

Job Purpose

The job includes providing high-level administrative support and assistance to the CEO and/or other assigned leadership staff. This role requires a proactive, organized, and detail-oriented individual who can handle multiple tasks simultaneously and communicate effectively with all levels of staff and external contacts

Key Roles & Responsibilities

Administrative Support

• Manage and maintain executives schedules, including appointments, meetings, and travel arrangements.
• Prepare and review correspondence, reports, and presentations.
• Organize and prioritize tasks to ensure the executives time is used effectively.

Communication:

• Serve as the primary point of contact for internal and external stakeholders.
• Draft, proofread, and manage email correspondence on behalf of executives.
• Handle confidential information with discretion.

Meeting Coordination:

• Schedule and coordinate meetings, including agendas, meeting materials, and follow-up actions.
• Take minutes and action items during meetings, ensuring timely follow-up.

Travel & Event Planning:

• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Organize internal and external events, including conferences, team-building activities, or client meetings.

Document Management:

• Maintain and organize files, records, and documents, both physical and electronic.
• Ensure timely retrieval and confidentiality of sensitive documents.

Project Assistance

• Assist with various special projects, including research, reporting, and logistics.
• Provide support for ad-hoc tasks as needed by the executive team.

Additional Skills

• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently and with minimal supervision

Minimum Qualification

• Any Graduate/ Post Graduate.
• Any Diploma/ certificate in office admin or Secretary domain will be of added advantage
• 8-15 years of relevant experience
• Exposure to similar line of business(wealth)/financial services would be preferred