Jr. Executive Assistant

Company Description

Established in 2008, AstaGuru is Indias leading auction house dedicated to preserving and celebrating the worlds most extraordinary treasures. As a trusted online platform, we empower collectors to build enduring legacies through meticulously curated auctions featuring Modern & Contemporary Indian Art, antiques, rare timepieces, aristocratic jewelry, vintage automobiles, and more. Our name embodies our ethosAsta, meaning auction in Italian, and Guru, signifying mastery in the field. We ensure impeccable provenance, rarity, and condition of the pieces we curate, transcending geographical boundaries to connect collectors and consignors worldwide.

Role Description

This is a full-time role for a Jr. Executive Assistant based in Fort, Mumbai. The Jr. Executive Assistant will be responsible for providing executive administrative assistance, managing expense reports and offering executive support. Daily tasks will also include general administrative assistance and effective communication within the team and with external stakeholders.

Primary Responsibilities

• Act as a primary point of contact for the promoter, managing schedules and coordinating appointments.
• Handle confidential information with discretion and ensure sensitive matters are addressed appropriately.
• Draft and review correspondence, reports, and presentations on behalf of the promoter.
• Facilitate personal tasks and assist in managing the promoters personal affairs.
• Coordinate travel arrangements, itineraries, and logistics for the CFOs business engagements and personal trips.
• Conduct research and gather relevant data to support decision-making processes.
• Anticipate needs and proactively address personal and professional tasks to enhance efficiency.
• Assist with special projects and tasks as assigned by the CFO, demonstrating flexibility and adaptability.

Qualifications

• Executive Administrative Assistance and General Administrative Assistance skills
• Experience in managing Expense Reports
• Executive Support skills
• Strong Communication skills
• Excellent organizational and time-management skills
• Bachelors degree in Business Administration or related field
• Previous experience in a similar role is advantageous