Executive Office Administrator

The Executive Office Administrator provides high-level administrative and coordination support to the Senior Vice President, Vice President, and AVPs, ensuring the Executive Office operates efficiently, professionally, and confidentially. The role coordinates executive schedules, meetings, correspondence, reporting, travel, and follow-ups while serving as a key liaison between the Executive Team, internal departments, properties, and external stakeholders.

Responsibilities

• Executive Administrative Support: Provide day-to-day administrative support to senior executives, including calendar management, scheduling, documentation, correspondence, and office coordination.
• Meeting & Coordination Management: Coordinate leadership meetings, prepare agendas and materials, maintain minutes and action trackers, and follow up on pending actions.
• Executive Correspondence & Communication: Draft, proofread, and coordinate executive communications, letters, presentations, and internal and external correspondence.
• Reporting & Documentation: Support management reports, presentations, dashboards, trackers, organizational records, and timely submission of executive deliverables.
• Travel & Logistics Coordination: Coordinate domestic and international executive travel, including flights, accommodation, transfers, visas, itineraries, and last-minute requirements.
• Executive Events & Business Engagements: Coordinate executive participation in conferences, workshops, corporate events, business meetings, and leadership programmes.
• Cross-Functional Coordination: Act as a coordination bridge between the Executive Team, departments, properties, business units, and external stakeholders, ensuring timely follow-up and closure of actions.

Please send your CV at careers@ele-na.com