Scanning Operator - Accounts Payable

| Scanning Operator - Accounts Payable

Position: Scanning Operator - Accounts Payable

Location: Atain

Department: Finance Operations / Accounts Payable

Client Account: P&G

About the Role

Atain is looking for a detail-oriented Scanning Operator with experience in Accounts Payable (AP) to support one of our key global clients, P&G. The role is responsible for ensuring accurate scanning, indexing, archiving, and processing of invoices and financial documents to support timely vendor payments and financial reporting.

This position is ideal for professionals who have experience handling AP documents, invoice management, document scanning, and working in a fast-paced, KPI-driven environment.

Key Responsibilities

• Scan, validate, and upload supplier invoices and supporting documents from Kofax to SAP.
• Review invoices to determine all required details for accurate processing and indexing.
• Perform PDF scanning and document handling through the PEGA ticketing platform.
• Archive processed invoices and supporting documents while ensuring audit readiness and traceability.
• Rescan, correct, and return invoices to vendors when required as per defined processes.
• Ensure all scanned documents meet quality standards and comply with SLA and KPI requirements.
• Maintain confidentiality and secure handling of financial and vendor data.
• Escalate process issues, discrepancies, or potential KPI risks to the Team Coordinator.
• Collaborate with Accounts Payable teams to ensure seamless invoice processing and payment workflows.
• Follow established SOPs and compliance standards for Accounts Payable operations.

Required Skills & Qualifications

• Experience in Accounts Payable, Invoice Processing, Document Management, or Scanning Operations.
• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.
• Ability to manage confidential financial information.
• Good organizational and time-management skills.
• Problem-solving mindset with the ability to identify and address issues proactively.
• Ability to work independently with minimal supervision.
• Comfortable working in a deadline-driven and KPI-focused environment.
• Familiarity with ERP systems such as SAP and document management tools is preferred.
• Experience with Kofax and PEGA platforms will be an added advantage.

• Preferred Candidate Profile
• Graduate in any discipline.
• 1-3 years of experience in Accounts Payable, Finance Operations, Invoice Processing, or similar back-office functions.
• Understanding of Procure-to-Pay (P2P) and Accounts Payable processes preferred.