Purchase Officer

Role & responsibilities:

• Procurement of materials required in schools and associated institutes.
• Prepare purchase orders and required documents for materials purchased.
• Maintain all records of procurement.
• Provide support in Administrative department.
• Maintain inward and outward of letters and files.
• Maintain the digital copies of important files and letters.
• Co-ordinate with IT person for addressing IT related complains.
• Implement and monitor 5 S practice in office and project.
• Co-ordinate with account section for timely release of payments.
• Facilitate the visitors of Atul foundation
• Facilitate the project in charge in support services like transport, stationary, guest house etc.
• Purchase and manage the stock of office stationary
• Verify and release the TA | DA of employees
• Identify agencies like transport, photography, stationary , IT, printing etc.
• Empanel the support agencies Award the work to support agencies as and when required and release the payments.
• Draft Letters, Emails for Admin and purchase related work.
• Maintain records of all such letters, documents.
• Obtain necessary details from project in charge for procurement of materials.
• Preparing inquiry document with specification of products and services.
• Send inquiry to different vendors and obtain quotations.

Prepare Rate comparison sheet and negotiate with venders in the presence of project in charge Place the purchase order and receive the products and services obtain the invoice and forward to concern person for release of payment.

• Maintain the project wise records of purchased material.
• Maintain the assets register and release the products to project in charges.
• Maintenance of the assets of Atul Foundation.
• Support to project in charge for organizing interviews.