Admin & Transport Manager

Job Title: Admin & Transport Manager

Department: Administration

Industry: Real Estate & Hospitality

Employment Type: Full-Time

Location: On-site

Job Purpose

The Admin & Transport Manager is responsible for managing administrative operations, employee transportation, company cabs, and staff accommodation across real estate or hospitality properties. The role ensures smooth day-to-day operations, high service standards, accurate data reporting, and compliance with company policies, safety norms, and hospitality best practices.

Key Responsibilities

Transport & Cab Management

• Manage transportation services for employees, management, and guests (if applicable)
• Plan and schedule company vehicles, cabs, and drivers based on operational and property needs
• Monitor vehicle usage, fuel consumption, logbooks, and trip records
• Ensure timely vehicle servicing, maintenance, insurance, permits, and statutory compliance
• Maintain safety, cleanliness, and service quality standards for all transport operations

Staff Accommodation & Residence Management

• Manage staff accommodation, including residences, dormitories, or staff housing facilities
• Handle room/house allotment, handover, and occupancy records
• Ensure cleanliness, hygiene, safety, and maintenance of staff residences in line with hospitality standards
• Coordinate with landlords, housekeeping, security, and maintenance teams
• Address and resolve staff accommodation issues promptly

Administration & Reporting

• Maintain accurate administrative records related to transport, accommodation, assets, and vendors
• Prepare daily, weekly, and monthly MIS reports for management review
• Track and control costs related to transport and accommodation operations
• Maintain documentation for audits, inspections, and compliance requirements.

Vendor & Stakeholder Coordination

• Coordinate with transport vendors, cab operators, landlords, and service providers
• Liaise with internal departments such as HR, Operations, Security, and Finance

Compliance & Safety

• Ensure compliance with local transport laws, safety standards, and company policies
• Manage emergency situations related to transport, facilities, or staff welfare
• Support safety audits and inspections across properties

Key Skills & Competencies

• Strong administrative and operational management skills
• Experience in transport and staff accommodation management
• Excellent coordination and vendor management abilities
• Strong reporting, documentation, and data management skills
• Problem-solving and decision-making capabilities

Qualifications & Experience

• Bachelors degree in Administration, Hotel Management, or a related field
• 5 years of experience in real estate, hospitality, resort, hotel, or township projects
• Experience managing staff housing and transport operations preferred

Working Conditions

• On-site role across real estate or hospitality properties
• May require extended or flexible working hours based on operational requirements