Project Secretary

We are looking for an experienced and well-organized Project Secretary to provide administrative and secretarial support to senior management.

Key Responsibilities:

Project Administration

Provide secretarial and administrative support to Project Manager / Project Director

Documentation

Maintain project files, records, correspondence and reports

Correspondence Draft emails, letters, MOMs and official communications

Meeting Coordination

Schedule meetings, prepare agendas and record Minutes of Meetings (MOM)

Document Tracking

Track incoming/outgoing documents, approvals and pending actions

Reporting

Prepare daily, weekly and monthly project reports

Coordination

Coordinate with engineering, procurement, construction and client

teams

Travel & Meetings

Arrange travel, accommodation, appointments and meetings

Confidentiality

Handle confidential project information and management communications

Candidate Requirements

• Graduate in any discipline (mandatory).
• Minimum 10 years of relevant experience as a Secretary / Executive Secretary / Personal Secretary.
• Excellent communication, coordination, and organizational skills.
• Strong knowledge of MS Office, Outlook, calendar management, and documentation.
• Experience in handling confidential information and senior management correspondence.
• Should be flexible to work beyond regular office hours whenever required.

Preferred Candidate Profile: Candidates from reputed engineering, EPC, infrastructure, oil & gas, or project-based organizations will be preferred.

Dhruma Thakore

Sr. Recruitment Executive

+91- 6352166122 | resume@authentic-staffing.com |

https://authentic-staffing.com/